- Work with Dining Services and outside caterers to plan conference and workshop meals; produce menus, cost estimates to be shared with School organizers.
- Book outside vendors for campus events including caterers, rental companies, tent rentals, musicians and florists. Schedule deliveries, arrange for Township permits, and organize campus activity related to outside vendors.
- Make transportation and travel arrangements for campus visitors, assist with entering visitors into the P3 database.
- Serve as a liaison between Events and Dining Services to ensure that event logistics are communicated and provide support for event set up
- Make and update Events planning documents: department calendars, event plans, production plans, floor plans.
- Provide oversight of logistical set up and break down with campus partners; provide any/all feedback to the Events Manager from event stakeholders.
- Make and update room reservations in SchoolDude, post production plans, and assist with tracking room request submissions
- Assist with the events registration system: update event registrations, maintain waitlists, produce guest list reports, and send follow up and/or confirmation emails to guests.
- Maintain events supplies and run errands, as needed.
- Staff events, as needed.
- All other duties as assigned. (10%)
- Excellent organizational, written and verbal presentation and interpersonal skills, and the ability to manage deadlines and multiple projects simultaneously required.
- Maintain a high degree of confidentiality in all matters requiring sensitivity and discretion.
- Ability to manage multiple tasks and projects with flexibility and detail orientation.
- Ability to prioritize, work under pressure, and meet short deadlines.
- Strong knowledge of and ability to use computer technology to efficiently accomplish work, using e-mail, the Internet, database management software, and Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.
- Bachelor's Degree or equivalent required.
- Minimum of three years related experience strongly preferred.
- Strong interpersonal skills and ability to work productively as a team member required.
- Strong attention to detail and proofreading ability, as well as excellent written and verbal skills.
-
Event Coordinator
4 days ago
Princeton Mercer Regional Chamber of Commerce Princeton, United StatesJ**CHAMBER OVERVIEW**: The Princeton Regional Chamber of Commerce, with 1000 corporate partners and over 7000 individual members, is the largest and oldest Regional Chamber in the State of New Jersey. The Chamber is viewed by our members as indispensable to their success; acknowl ...
-
Junior Event Coordinator
3 weeks ago
Made Acquisitions Inc New Brunswick, United States**Benefits**: · - Bonus based on performance · - Competitive salary · - Opportunity for advancement · - Training & development · **Junior Event Coordinator** · **Position Description**: · **Roles**: · - Assist in planning and organizing events, from conception to execution. · - C ...
-
Outreach Event Coordinator
3 weeks ago
Made Acquisitions Inc New Brunswick, United States**Benefits**: · - Bonus based on performance · - Competitive salary · - Opportunity for advancement · - Training & development · **_OUTREACH EVENT COORDINATOR_** · As an **_Outreach Event Coordinator,_** you'll be instrumental in planning and executing engaging outreach events th ...
-
Junior Event Coordinator
3 weeks ago
Made Acquisitions Inc New Brunswick, United States**Benefits**: · - Bonus based on performance · - Opportunity for advancement · - Training & development · **_Junior Event Coordinator_** · **Job Summary**: · **Duties**: · - Assist in planning and organizing events, from conception to execution. · - Coordinate logistics, includin ...
-
Assistant Event Coordinator
2 weeks ago
The Farmhouse Plainfield, United StatesResponsibilities Include: · - Conducting consultations and planning meetings with clients and vendors. · - Responsible for creating and finalizing all event documents, and keeping all documents accurate and up to date. · - Manage day-of-event room setup, decor, and special reques ...
-
Membership & Events Coordinator
4 days ago
Brunswick Downtown Association Brunswick, United StatesBrunswick Downtown Association · **Membership & Events Coordinator - Job Description** · Primarily responsible for: · **Membership Recruitment & Retention & Membership Database Maintenance** · - Maintain web-based membership database · - Coordinate and attend monthly Membership c ...
-
Meetings and Events Coordinator
1 week ago
Montage International Peapack, United StatesLive Your Passion. Add Your Magic. · We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes. · Please · Click Here · Meetings and Events Coordinator · - SUMM ...
-
Part-Time Events Coordinator
3 weeks ago
Institute for Advanced Study Princeton, United States Part timePosition Summary · The Part-Time Events Coordinator will be responsible for providing events staffing support and assistance for a wide variety of Institute events planned by the Events office. · The incumbent will be responsible for coordinating logistical arrangements for eve ...
-
Part-Time Events Coordinator
2 weeks ago
Institute for Advanced Study Princeton, United States Part timeJob Description · Job DescriptionDescription:Position Summary · The Part-Time Events Coordinator will be responsible for providing events staffing support and assistance for a wide variety of Institute events planned by the Events office. · The incumbent will be responsible for c ...
-
Events Coordinator
2 weeks ago
MJH Life Sciences Cranbury, United StatesAt MJH Life Sciences our success is measured by your success If you set your standards high and want to contribute to a winning team, we'll provide you with every opportunity to help grow our company and your career. Our associates come from all backgrounds, sharing one key quali ...
-
Event Coordinator
6 days ago
Tenna Edison, United StatesBY ROLE · + · + · + · **Event Coordinator** · **Full-time** · **Edison, New Jersey** · **About** · We take pride that our roots are in the construction industry. With this experience and knowledge, we have built a platform that revolutionizes construction equipment fleet ...
-
Events Coordinator
5 days ago
Michaels Stores Moorestown, United StatesStore - PHI-MOORESTOWN, NJ - Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers s Events Coordinator, Customer ...
-
Event Coordinator
1 week ago
CENMED ENTERPRISES INC. New Brunswick, United StatesJob Description · Job DescriptionTitle: Service Event Coordinator · Reports To: Director Of Service · Location: New Brunswick, New Jersey · Shift: 8:30 am – 5:00 pm · Role Description · Cenmed Enterprises is a family-owned and operated business representing thirty years of ongo ...
-
Event Coordinator
3 weeks ago
Michaels Stores Freehold, United StatesStore - FREEHOLD, NJ · Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they ...
-
Event Coordinator
3 weeks ago
Colliers Engineering & Design Holmdel, United StatesOverview · Colliers Engineering & Deisgn is seeking an Event Coordinator to join our team. The Event Coordinator will be responsible for processing and securing employee training, seminars and networking registrations, memberships, and providing additional support for conference ...
-
Event Coordinator
3 weeks ago
Dave & Buster Woodbridge, United StatesJob Description: · POSITION SUMMARY: · The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide "unreasonable hospita ...
-
Event Coordinator
3 weeks ago
Michaels Freehold, United States Part timeStore - FREEHOLD, NJPlan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're ...
-
Corporate Events Coordinator
2 weeks ago
The Sports Facilities Companies Hillsborough, United StatesJob Description · Job DescriptionCORPORATE EVENTS & PARTIES COORDINATOR/EVENTS COORDINATOR - Iron Peak Sports & Events · Sports Facilities Management, LLC · LOCATION: Hillsborough, NJ · DEPARTMENT: EVENTS · REPORTS TO: EVENTS DIRECTOR · STATUS: FULL-TIME (EXEMPT) · ABOUT THE ...
-
Private Dining Sales Assistant
3 weeks ago
Salt Creek Grille Princeton Princeton, United States: · Seeking a qualified event professional with excellent organizational & communication skills. An individual with a drive to exceed the expectations of our guests. · **Requirements**: · **Applicants must be;** · Well-presented and possessing excellent communication skills · Pun ...
-
Development Associate
2 weeks ago
Princeton University Princeton, United StatesOverview: · The Development Associate provides critical administrative support for the Museum's development team. Responsibilities include maintaining donor records, supporting the development and ongoing management of the department's annual budget, generating appeals and acknow ...
Part-Time Events Coordinator - Princeton, United States - Institute for Advanced Study
Description
Position Summary
The Part-Time Events Coordinator will be responsible for providing events staffing support and assistance for a wide variety of Institute events planned by the Events office.
The incumbent will be responsible for coordinating logistical arrangements for events, overseeing the set-up of campus events, providing day-of event staffing for a robust program of events.
Events Logistical Support (70%)
The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.
For consideration please apply with a cover letter and resume using this link:
At the Institute for Advanced Study's creation in 1930, the founders wrote: "fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex." We recognize these ideals require continual examination of our culture.
We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.
We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.