Meetings and Events Coordinator - Peapack, United States - Montage International
Description
Live Your Passion. Add Your Magic.We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.
Please
Click Here
Meetings and Events Coordinator
- SUMMARY_
The Meetings and Events Coordinator will provide support to the Director of Sales, Weddings and Events as well as the Meeting and Events Managers.
This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission and values.
- ESSENTIAL FUNCTIONS_
- Provide a welcoming environment and excellent customer service to our clients and their guests, third party and direct bookings.
- Receive initial inquiries, provide preliminary catering information, forward qualified leads to sales manager.
- Provide sales administrative support to the sales process including preparing and distributing client proposals and contracts, sending general information on the venue
- Provide support to the event planning process including preparation and distribution of event orders, obtaining guarantees, processing deposits, handling final payments due and recording, ensure customer has signed the final menu selections, refine BEOs prior to distribution to ensure the 5 W;s (who, what, when where and why) are noted for the operations team, etc.
- Connect the flow of the event between Sales Manager and operations team
- Create files and diagrams for the event
- Keep menu packages stocked
- Prepare weekly and monthly reports as required by the Director of Sales, Weddings and Events
- Serve as the property expert in the sales and event management system
- Send thank you correspondence to customers within 24 hours after an event
- Handle department filing
- Ensure SOP's are maintained and current
- Coordinate valet and rental items
- QUALIFICATIONS_
- High School or equivalent education required
- Twoyear college degree preferred
- Minimum of two year's experience as an administrative assistant or coordinator in a service oriented business
- Catering and/or hospitality experience strongly preferred
- Requires excellent computer skills including expertise in MS Office programs
- Possess basic math skills and have the ability to accurately handle billing
- PHYSICAL REQUIREMENTS_
- In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drugfree workplace and perform preemployment substance abuse testing._
More jobs from Montage International
-
Housekeeper | Cornerstone Club (Summer Seasonal)
Montrose, United States - 1 week ago
-
Staff Accountant
Bluffton, United States - 6 days ago
-
Room Attendant, Housekeeping
San Diego, United States - 3 weeks ago
-
Server Attendant
Laguna Beach, United States - 4 days ago
-
Director of Finance
Irvine, United States - 3 weeks ago
-
Housekeeping Supervisor
Laguna Beach, United States - 2 days ago