- Train and lead Office Coordinator to provide administrative support for plant operations teams.
- Maintain customer relationships and provide updated information as requested.
- Provides support to the Quality Department with auditing, submitting, and sending documentation to customers.
- Enter car completions in applicable systems based on information from quality.
- Provide required reports to local management
- Manage disposition requests and creation of waybills, including updating shop scheduling tool
- Enter and update scheduled release dates (SRD) and update daily car status in internal and external systems.
- Communicate indirectly with customer contact, if appropriate
- Upload Billing Repair Card (BRC) into customer websites.
- Release and invoice completed cars. Obtain and track approvals.
- Ensure car files are easily accessible and processed as required.
- Create credit memos, as necessary
- Track storage cars, daily rate for storage, and monthly storage invoices and provide to applicable customers.
- Ensure all job cards are processed to allocate direct and indirect hours to the appropriate car/activity. Ensure changes to work center are up to date. Act as backup to CSR as needed.
- Primary contact for internal and external customer service representative and sales
- Manage demurrage
- Manage Purchasing Card
- Be willing to assist on off shift as needed
- Prioritize invoicing
- Be responsive to customer communications
- Work responsibly and efficiently with limited supervision/direction
- Think outside the box
- Be willing to take on other tasks and support all areas of operation
- Multitask with good problem-solving skills and offer solutions to problems
- High School Diploma required; College degree preferred
- Minimum of 2-4 years of related work experience in a lean manufacturing/repair environment
- Excellent written and verbal communication skills
- Detail-oriented with excellent organizational and time management skills
- Ability to supervise a small group of clerk(s) and coordinate to accomplish daily tasks
- Proficient with Microsoft Word, PowerPoint, and Excel
-
Office Manager
3 days ago
The Flying Locksmiths Fort Wayne/Indianapolis Indianapolis, United States Full timeBenefits:Competitive Wages · Paid Training · Flexibility · Career Advancement Opportunities · Growing Industry · Paid time off · Dental insurance · Health insurance · Job Title: Office Manager · Reports To: Franchise Owner · Key Areas of Responsibility: · The Office Manager is a ...
-
Office Manager
2 weeks ago
J&M Precision Products Indianapolis, United StatesJob Description · Job DescriptionWe are looking to hire an Office Manager to join our team You will be responsible for overseeing the administrative activities of the organization. · Responsibilities: · Manage records and information · Manage AR and AP Data input and follow up · ...
-
Office Manager
1 week ago
Union Tank Car Marion, United States| Union tank Car is Hiring an Office Manager | | | | | | | | | | | | | | | | | | POSITION SUMMARY: | | | | | | | | | | | | | | | | | | | | | | | | The Office Manager is responsible for having ongoing communication | | with internal and external customers to ensure timely arrival, ...
-
Office Manager
2 days ago
Union Tank Car Company Marion, United States Full timeUnion Tank Car Company Come join a team where People make the differenceAs a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracti ...
-
Office Manager/Bookkeeper
3 weeks ago
Indianapolis, Indiana, United States Indianapolis, United StatesJob Description · We are Invited. · At Invited Clubs, work feels like play as you build relationships with your team and meet Members from all different backgrounds. Every time you step foot in your Club, you can create magic moments and enrich lives. We are passionate about brin ...
-
Assistant Office Manager
1 week ago
Dr. Tavel Optical Group Indianapolis, United StatesJob Description · Job DescriptionAre you an experienced manager that excels at building strong teams? Do you have a passion for service and an eye for fashion? If so, look no further, we've got the job for you · Dr. Tavel has been family owned for over 80 years and are focused on ...
-
Dental Office Manager
3 days ago
Louly Dentistry Indianapolis, United StatesJob Description · Job DescriptionSeeking Dental Office Manager in Indianapolis, IN · Our prosthodontist's office in Indianapolis, IN is currently seeking a dedicated dental office manager to join our team full-time. We prioritize patient care above all else and are looking for s ...
-
Office Manager Hospice
1 week ago
AccentCare, Inc. Indianapolis, United StatesJob Description · Job DescriptionOverview · Why You'll Love Being an Office Manager at AccentCare · Do you enjoy providing outstanding patient care? Bring your organizational skills and knowledge of at-home care and join the AccentCare team today in this Office Manager job. · Whe ...
-
Assistant Office Manager
1 week ago
Dr. Tavel Optical Group Indianapolis, Indiana, United States PermanentAre you an experienced manager that excels at building strong teams? Do you have a passion for service and an eye for fashion? If so, look no further, we've got the job for you · Dr. Tavel has been family owned for over 80 years and are focused on providing outstanding eye exams, ...
-
Front Office Manager
1 day ago
Indiana Public Schools Indianapolis, United StatesWHO ARE WE? · Promise Prep's mission is to ensure all students, regardless of their family's income, race, or zip code, have access to a high-quality education that enables them to become critical thinkers, have choices, capitalize on opportunities, and secure continuing economic ...
-
Front Office Manager
1 week ago
Rooted School Indianapolis, United StatesThe Front Office Receptionist is responsible for greeting clients and visitors in office. The person will be directing clients to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail. · Reaso ...
-
Executive Assistant and Office Manager
1 day ago
Alera Group Indianapolis, United StatesOVERVIEW · Vital Incite, an Alera Group Company is looking for an Executive Assistant/Office Manager to join their team · Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact? · Join a team where each employee is ...
-
Executive Assistant and Office Manager
2 weeks ago
Alera Group Indianapolis, IN, United States Full timeVital Incite, an Alera Group Company is looking for an Executive Assistant/Office Manager to join their team · Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact? · Join a team where each employee is empowere ...
-
CarDon & Associates Indianapolis, United States Full timeJob Description · University Heights Health and Living and CarDon & Associates is now seeking an Business Office Manager. Weekly pay and great benefits · The Business Office Manager is responsible for managing accounts receivable according to established operational policies and ...
-
Branch Manager/Business Development Officer
3 weeks ago
Community First Bank of Indiana Indianapolis, United StatesJob Description · Job DescriptionSalary: · At Community First Bank of Indiana (CFB) we set our intentions to serve and give our best to others each day. Our mission? We partner with you to build a better future. Ready to get started? · As part of our team, you'll be empowered th ...
-
Office Manager
1 week ago
The Flying Locksmiths Fort Wayne/Indianapolis Indianapolis, United States**Benefits**: · - Competitive Wages · - Tools Provided · - Uniforms Provided · - Company Vehicle · - Paid Training · - Flexibility · - Career Advancement Opportunities · - Growing Industry · - Dental insurance · - Health insurance · **Job Title**: Office Manager · **Reports To**: ...
-
Regional Manager: TWG Central Office
2 weeks ago
TWG | Development, Construction, & Management Indianapolis, United StatesJob Description · Job DescriptionDescription:Job Title: Regional Property Manager · Reports To: Director, Property Management · Supervises: Property Managers · Location: Indianapolis, IN · Who is TWG? · Founded in 2007 and headquartered in Indianapolis, IN TWG is a fully integrat ...
-
Property Support Manager: TWG Central Office
3 weeks ago
TWG | Development, Construction, & Management Indianapolis, United StatesJob Description · Job DescriptionDescription:Job Title: Property Support Manager · Reports To: Director of Property Management · Who is TWG? · Founded in 2007 and headquartered in Indianapolis, IN TWG is a fully integrated real estate development company specializing in commercia ...
-
Training as a businesswoman/businessman
3 weeks ago
Phoenix Technologies Center, United StatesWe are a medium-sized, family-run waste management company based in Rehau. As a partner for all waste disposal needs, we support our customers with modern vehicles and equipment, as well as competent employees. As a company in an essential industry, our jobs offer a crisis-proof ...
-
SAP specialist, business informatics specialist
3 weeks ago
Velocity Enterprises Marion, United StatesBIRKENSTOCK is a global universal brand that caters to all consumers regardless of geographical location, gender, age, or income. The company has a rich history dating back to 1774. With approximately 6,200 employees worldwide, BIRKENSTOCK is the largest employer in the German sh ...
Office Manager - Marion, United States - Union Tank Car Company - UTLX
Description
POSITION SUMMARY:
The Office Manager is responsible for having ongoing communication with internal and external customers to ensure timely arrival, approval, disposition, and invoicing of completed cars—support plant leadership, as well as, supervision of Office Coordinators to ensure efficient shop operations.
JOB RESPONSIBILITIES
SKILLS/QUALIFICATIONS/EXPERIENCE:
Please note the duties listed are not set forth to limit the assignment of work. They are not to be construed as a complete list of the many duties normally performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties and activities may change at any time with or without notice.
