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New York City

    Associate Executive Director - Manhattan, United States - New York City, NY

    New York City, NY
    New York City, NY Manhattan, United States

    2 weeks ago

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    Description

    FISA-OPA is responsible for managing payroll check, pension check, and direct deposit distributions to all City of New York employees and retirees.

    As part of the agency's fiduciary responsibilities, we also fund and reconcile payrolls, distribute payrolls to City agencies, and report wages and tax information to federal, state, and local tax authorities.


    The agency analyzes labor agreements for pay/leave impact, ensures compliance with ordered deductions, collects and remits employee voluntary deductions, administers the City of New York's commuter benefits program, and provides union services for collection and reporting of member dues and voluntary political contributions in accordance with mayoral executive orders.


    FISA-OPA seeks to hire an Associate Executive Director (AED) to manage the Citywide Maintenance and Integrity and Pay and Deduction Analysis Units.


    The Citywide Systems Maintenance Unit updates and supports PMS and PPMS reference tables to reflect annual Federal, State, and local tax changes, over 470 pay labor agreements and over 400 leave labor agreement provisions for over 190 collective bargaining units, over 1,000 different pay types of payment, over 1,400 different types of leave and over 9,200 different deductions.

    Maintenance requests are submitted by over 150 decentralized payroll organizations.


    The Citywide Systems Integrity Unit serves to support, maintain and restrict the secure access and profiles for the following citywide systems, including but not limited to: Payroll Management System; Reports Management Distribution System; Pension Payroll Management System; PMS/PPMS Estubs; City Human Resource Management System, W2 Replacement and Correction System, Welfare Benefit and Annuity System, Payroll Interface (Pi), and the CityShare Payroll Community Portal.

    The unit conducts annual Security Identification audits of each System.

    The Payroll Deduction and Analysis Unit collects, tracks, validates and ensures that data is accurately reported and calculated. This includes, but is not limited to outstanding payroll checks and annual motor vehicle and parking taxable fringe reporting.

    The AED selected for the position will:

    • Analyze system requirements and recommend solutions in order to assist executive management in meeting agency goals;
    • Submit comprehensive reports to provide a summary of results and recommendations, including preparing specifications for tasks and projects assigned to internal and external organizations;
    • Manage complex problems involving citywide systems, operations and software and act as a liaison between users from all City agencies, oversights, management and developers on system issues;
    • Manage the interpretation and implementation of City Collective Bargaining agreements to determine system impacts and any required reference table updates;
    • Ensure compliance across various citywide systems based on security guidelines and citywide directives for the purpose of managing, maintaining and implementing citywide system access;
    • Manage access to internal and external audit requirements by ensuring citywide systems data is properly tracked and categorized and;
    • Perform complex special projects.
    Minimum Qualifications


    • A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
    • An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
    • A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
    • Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 31⁄2 years.
    Preferred Skills


    • Knowledge of citywide systems such as Payroll Management System (PMS), Payroll Information (Pi), City Human Resource Management System (CHRMS) - Exceptional research and troubleshooting skills and attention to detail - Ability to interface with users, stakeholders and management utilizing written and verbal communications skills - Excellent analytical, organizational, data presentation and interpersonal skills - Ability to meet strict deadlines and handle multiple tasks concurrently
    55a Program

    This position is also open to qualified persons with a disability who are eligible for the 55-a Program.

    Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

    Public Service Loan Forgiveness


    As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

    For more information, please visit the U.S. Department of Education's website at

    Residency Requirement

    New York City residency is generally required within 90 days of appointment.

    However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

    To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

    Additional Information


    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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