- Manage calendars, including meeting invites, blocking time for work, travel, vacation, etc. Proactively reviews calendars, identifies, and communicates conflicts.
- Manage Outlook Inbox, including maintaining team distribution lists, managing email and meeting invites.
- Expense Management/Reimbursement - input of receipts, create, modify, and submit expense reports.
- Schedule and manage travel in a timely fashion. May include research, booking and collaborating with our travel team.
- Plan logistics for large- and small-scale meetings.
- Manage new hire onboarding and close outs - hardware, fleet, business cards, etc.
- Manage Field Director team rosters accurately.
- Handle sensitive and confidential information and situations.
- Manage multiple competing tasks and priorities in a deadline-focused environment, adapting quickly to change.
- Work independently and in a team setting, including anticipation of needs, self-direction, and motivation.
- Manage weekly calendar schedule for HQ team.
- Mail/Scan all correspondence to team.
- Ad-Hoc Projects as needed.
- High School Diploma or equivalent.
- Minimum 3 years of administrative assistance/support experience.
- Advanced computer skills using Microsoft programs, including Outlook, Teams, Word, Excel, Power Point, and ability to operate other company internal systems.
- Experience scheduling and coordinating complex, multi-leg domestic travel; logistical planning and execution of meetings.
- SAP-CONCUR-ARIBA experience, processing Expense Reports, Purchase Orders, Payment Request, MDG, and other reports within these systems.
- Ability to work independently and with teams, as needed, to complete work assignments and various administrative tasks.
- Ability to prioritize designated tasks and problem solve when appropriate.
- Exceptional written and verbal communication skills to effectively interact with executives and internal/external clients.
- Respects the importance of maintaining confidentiality and appreciation of professionalism.
- Ability to develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software.
- This will be a 3-6 month assignment through AgileOne, filling in for maternity leave
- Hybrid role, must be able to go onsite to Mercks North Wales, PA site 3 days a week
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Administrative Assistant - North Wales - AgileOne
Description
The Associate II Administrative Assistant will support management level field directors within the States Government Affairs and Policy team and be accountable for providing comprehensive administrative support. This position is accountable for exercising professional judgment, with a strong focus on the awareness of the confidential nature of information; managing calendars by arranging meetings and logistics, including domestic travel; managing expenses in a timely manner, and generating correspondence. Working well independently and with a team, as well as adapting to constant/changing situations, is important to success in this role.
Primary Responsibilities include and may not be limited to:
Education:
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Administrative Assistant/Receptionist
Only for registered members Lake Wales, Florida, United States
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administrative assistant i - 43000010
Only for registered members Lake Wales
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Administrative Assistant
Only for registered members Winter Haven, FL
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Administrative Assistant
Full time Only for registered members Winter Haven
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Administrative Assistant
Full time Only for registered members Mulberry
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Administrative Assistant
Only for registered members Lakeland
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administrative assistant
Full time Only for registered members Lakeland
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Administrative Assistant
Full time Only for registered members Four Corners
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Administrative Assistant
Only for registered members Lakeland
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Administrative Assistant
Only for registered members Lakeland
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Administrative Assistant
Only for registered members Kissimmee
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administrative assistant
Only for registered members Lakeland
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Administrative Assistant
Only for registered members Lakeland
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Administrative Assistant
Full time Only for registered members Kissimmee
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Administrative Assistant
Only for registered members Lakeland
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Administrative Assistant
Only for registered members Kissimmee
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Administrative Assistant
Full time Only for registered members Jacksonville
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Administrative Assistant
OTHER Only for registered members Kissimmee
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administrative assistant
Only for registered members Lakeland
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Administrative Assistant
Only for registered members Lakeland
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administrative assistant
Only for registered members Lakeland