Secretary - Kent, United States - Kent State University

Kent State University Kent, United States

1 month ago

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Description

Job Title:
Secretary

Physical Location:
Kent Campus - Kent, OH

Salary:
$14.13/hour

Basic Function:
Provides secretarial support in accordance with standard office methods and procedures. Reports to designated supervisor.

Additional Basic Function - if applicable:

Examples of Duties:
Duties/essential functions may include, but not be limited to, the following:

Screens supervisor's telephone calls; transfers calls to supervisor; takes telephone messages when supervisor is unavailable; answers questions regarding general department and/or Kent State University policies and procedures.

Maintains supervisor's appointment and travel schedules; screens visitors; schedules meetings; types agendas and coordinates arrangements for meeting times, locations, catering services, special equipment, and materials; makes travel and lodging arrangements and processes reimbursement paperwork.

Screens supervisor's mail; opens, date stamps, and categorizes mail; reroutes mail to more appropriate individuals when necessary.

Prepares correspondence, reports, tests, etc., from rough draft copy; proofs and corrects material for final copy.

Copies documents; may distribute documents through interdepartmental and regular mail, or electronically.

Creates and maintains files and lists for assigned supervisor (e.g., key lists, absence lists, correspondence files, employee files, etc.).

May prepare, process and/or maintain forms according to established policies and procedures.

May monitor a financial account; completes and processes various financial forms; records expenditures and maintains balance of account.

May assist with special projects.

May train and direct student or temporary employees; may participate in training new employees.

Performs related duties as required.

Additional Examples of Duties - if applicable:

Minimum Qualifications:
High school diploma or equivalent. A minimum of six months' clerical/secretarial experience in an office or business setting.

License/Certification:

Knowledge Of:
Specific software may be preferred

Office practices and procedures

English grammar, spelling, and punctuation

Letter formats

Standard procedures for alphanumeric filing

Skill In:
Keyboarding (i.e., 35 words per minute)

Interpersonal communication to effectively interact with university personnel and public, in person and over the telephone (e.g., to greet visitors and answer routine questions)

Ability To:
Proofread written information

Operate various office equipment

Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)

Read, write, and accurately follow oral and written instructions

Maintain accurate records

Learn and utilize specific software applications

Preferred Qualifications - if applicable:

Assessments:
Asterisk (*) indicates knowledge, skills, abilities which may require assessments.

Assessments could take the form of interview questions, a request to provide work samples or a written or practical test to assess job related competencies.

Working Conditions / Physical Requirements:
None

Working Schedule:
Typically, Monday through Friday, 8:00 a.m. to 5:00 p.m.; however, schedule may vary to meet departmental needs.

Additional Information:
Must pass a security check.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

For official job descriptions, visit

Kent State University is committed to the creation and nurturing of a diverse community of individuals through inclusive excellence. Diversity involves recognizing the value of differences and the inclusion of all members of the community.

This is a core value of the organization as we strive for a culturally diverse student body, faculty and staff that reflect the multicultural nature of Ohio, the nation, and our world.

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017.

Smoking and tobacco use are not permitted on any of Kent State's campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international.

For additional details, visit

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position.

Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.

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