- Prepares, edits, and proofreads a variety of documents, e.g. correspondence, agreements, pleadings, spreadsheets and presentations.Manages and assists with complex document production.May require use of transcription/dictation equipment.
- Works independently and takes ownership of projects at the direction of timekeepers.
- Delegates/inputs time entry, tracks WIP and A/R, reviews and edits pre-bills for submission to accounting.
- Exercises judgment and delegates administrative tasks (locally and remotely) as needed to the appropriate firm resources, e.g., Business Center, VPC, FAST, Billing Team Specialists, other Legal Practice Specialists and/or Legal Team Specialists/Legal Team Assistants.When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion.
- Maintains calendars to include coordination and scheduling meetings, depositions, conference calls and WebEx, sends calendar invites and reminders, reserves conference rooms/off-site venues and visitor offices, tracks deadlines and status of cases/matters, and updates Docketing Department on court deadlines.
- Coordinates travel arrangements with firm-designated travel agencies.
- Works with Records and Accounting on New Business intake to request new files, client/matter numbers, and assist with the conflicts process.Works with teams to consolidate and organize files at the close of the matter.
- Answers telephones taking detailed messages.At request of timekeepers, provides follow up and interacts with clients, outside counsel and others.
- Maintains and updates contact lists, creates labels from lists and coordinates mailings as directed by timekeepers.
- Retrieves information from various online resources and databases.
- Receives, sorts and distributes daily incoming mail and packages (e.g., UPS, Federal Express, hand deliveries) on behalf of timekeepers.
- Assists with administrative tasks related to timekeeper compliance requirements and professional organizations.
- Maintains confidential information in a professional and trustworthy manner.
- Other duties as assigned.
- At least 5 years experience in Transactions & Disputes
- C-Suite experience is a must
- Administrative and clerical experience
- Must have intermediate to advanced technical skills in Microsoft Office
- Experience with clients and how to anticipate needs
- Must be able to handle calendars, conferences, and lots of scheduling
- Strong organizational, delegation, and communication skills are required to accommodate a fast-paced environment
- Excellent attention to detail
- High School or GED
- Bachelors Degree strongly preferred
- At least 5 years experience in Transactions & Disputes
- C-Suite experience is a must
- Administrative and clerical experience
- Must have intermediate to advanced technical skills in Microsoft Office
- Experience with clients and how to anticipate needs
- Must be able to handle calendars, conferences, and lots of scheduling
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Legal Secretary - New York, United States - AMS Staffing, Inc.
Description
Job Description
Job DescriptionPlease send resume in WORD format should you be interested in the following Legal Secretary (contract) position located in New York, NY. This is an open-ended contract position with a possibility of going full-time. The hourly pay range for this position is $40-45/hr as a 1099 or $30-35/hr as a W2. Please pass along to your colleagues if youre not interested as we do pay referral fees.
Job Title:Legal Secretary (open-ended contract position with possibility of going full-time)
Location: NYC
Work Environment:100% in office
Hourly rate:$40-45/hr 1099 or $30-35/hr W2
Bachelor Degree required:HIGHLY Preferred
Referral Fee: $500 -Refer qualified colleague, friends, or family
At least 5 years experience in Transactions & Disputes required
C-Suite experience is a must
The Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; editing complicated financial transaction documents; managing travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling heavy client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.
As a Legal Secretary, your duties will include but not be limited to:
Skills & Competencies:
Qualifications & Required Experience:
Education:
Experience/Skills:
