Gretchen Lerche

Ten plus years experience as an Executive Administrative Assistant in a variety of office settings. Assist HR in on/off boarding, hiring, training, interviewing
Proficient in SAP, Oracle, MS Office Suite, including Word, Power Point, Publisher, Excel and Google Docs
Travel Arranger, Event Planning, Calendar Management and scheduling.
Data Entry, Billing, PO, Invoicing, Payroll
Expert Customer Service Skills.
Authorized to work in the US for any employer

Administrative Assistant
Search Services Staffing/Temp-Sunbelt Supply - Pasadena, TX September 2022 to Jan 2023
• Transfer data into databases, excel and company specific software
• General office administration including electronic filing, answer multiple phone lines, process material test results, drawings and all project documentation.
• Utilized Microsoft Office Suite
• Coordinate meetings for Document Control
• Maintain Office Supply Inventory
Administrative Assistant
Harsco Environmental - Clean Earth - Pasadena, TX January 2022 to September 2022
• Provide administrative support
• Guest relations
• Ambassador Program
• Research work order cases for missing documents to ultimately get them into billable status-BOL’s Manifest, Work orders and Job Sheets
• Data Management
• Order office supplies
• Receptionist-Direct phone calls and greet clients
• Manage incoming and outgoing mail/email
• Process purchase orders and invoices
• Data Entry - Work Orders, reconcile orders into company database

• Moving trucks and assisting with loads
• Manage Work Orders, Certificate of Compliance and Driver/Operator Manifest • Provide friendly customer service
• Manage day-to-day operations for Director
• Utilized Microsoft Office Suite
• Plan team building activities and facility events
• Arrange travel
• Monitor and maintain daily, weekly and monthly reports
• Expense reports
Owner/Operator/Manager
Deer Creek Boat & RV Storage - Creola, AL January 2018 to February 2022
• Customer Service
• Guest relations
• Data Management
• Assisting customers with their storage needs. • Take reservation via phone and online.
• Cold calls.Marketing, advertising and promotions. • Hire-on/off boarding
• Payroll
• Expenses reporting
• Accounting
• Travel arranger
• Company event planning.
• Calendar Management
• Maintained and supervised office operations
• Maintained office efficiency by organizing operations and procedures • Processed collections, billing, deposits and orders on a daily basis
• Communicated with clients
• Managed payroll
Administrative Assistant
Bartech Group-Airgas - La Porte, TX September 2021 to December 2021
• Administrative support for terminal manager
• Data Management
• Composed correspondence
• Scheduled appointments, arranged pick ups, deliveries and orders for Air Gas customers • Receptionist-Direct phone calls and greet clients
• Import/Exporting of files
• Research work order cases for missing documents to ultimately get them into billable status-BOL’s Manifest, Work orders and Job Sheets
• Moving trucks and assisting with loads
• Managed incoming and outgoing mail
• Processed purchase orders and invoices
• Data Entry - Maintained databases by transfer paper documents into company specific systems.
• Managed Carrier Delivery Tickets, Certificate of Compliance and Driver/Operator Manifest

• Provided friendly customer service
• Utilized Microsoft Office Suite
• Plan team building activities and facility events
• Monitor and maintain daily, weekly and monthly reports • Expense reports
Customer Service Representative
Resource Staffing - Houston, TX June 2021 to September 2021
• Process client accounts
• Data Entry-enter new customer data into spreadsheets and company specific software. • Troubleshoot account issues
• Call Center
• Other duties as assigned
Hearing Reporter
BSS - Mobile, AL
November 2017 to March 2020
• Hearing Reporter/Administrative Assistant
• Transcribe testimony for Social Security Disability
• Support attorneys and judges.
• Highly confidential Data Entry into federal government program as well as audio recording of hearing for government, federal judges, attorneys and Vocational Experts.
Laid Off due to closed Social Security Office (COVID-19)
Office Coordinator/Manager
NRG eVgo - Houston, TX 2014 to 2015
• Manage clerical staff, maintain President, VP, and other executives calendars and meetings • Data Management
• Guest relations
• Order and purchase office supplies
• Payroll
• HR onboarding/offboarding
• New employee training
• Event planner, team building and corporate events
• Travel arranger
• SAP expense reporting
• Accounts payable and receivable
• Weekly/monthly and yearly budget updates and reports
• Office buildouts/moves
• New employee/intern orientation
• Assist marketing with company branding, coordinate and attend trade shows • Manufacturing charging stations for EVs.
Executive Administrative Professional
Spectra Energy - Houston, TX May 2010 to November 2014

• Manage jr admins
• Guest relations
• Payroll
• HR onboarding/offboarding
• Prepare power point presentations for Engineering and Construction meetings • Event planner - team building and corporate events
• SAP expense reporting, data entry
• Travel arranger
• Weekly/monthly and yearly budget updates and reports
• Maintain Regional Managers calendars
• Office build outs/move
• New employee/intern orientation
• Share Point update
• Responsible for monthly staff meetings for six groups within the Mechanical Engineering department (South & Storage, Compressor Design, ROW, Environmental, Interconnects, Project Controls)
• Department newsletter
• Natural Gas Manufacturer
Administrative Assistant II
Fluor Corp - Sugar Land, TX August 2006 to April 2009
• Support for 250 mechanical engineers
• Maintain confidential personnel files
• Data Management
• Event planning - plan and coordinate team building activities for the Mechanical Engineering Department
• SAP AP/AR, Expense reporting, data entry, payroll, HR onboarding/offboarding, New employee training • Brass Ring posting and search for mobilizing projects
• Schedule upper management calendars and meetings
• Travel arrangements for upper management, employees, clients and potential employees
• Office set ups and moves
• Weekly/monthly/yearly budget reports and analysis • Material management
• Maintain equipment list on large projects
• Oil & Gas manufacturer
Attendance Clerk/Registrar
Lawhon Elementary - Pearland, TX April 2004 to September 2006
• Daily attendance record keeping and reporting
• Data Entry for staff, grades, students and all state reports - Data Management • Enrolling and withdrawing new students
• Records request from previous school
• Maintain student perm files and office support in all areas
• Six week state PEIMS reporting
• Compile reports for the district office
• Issue report cards
• Experience in Win School, Texas Reports, E Class and K12 Planet.

Technology Assistant
C.J. Harris Elementary - Pearland, TX 2001 to 2004
• Responsibilities include organizing and setting up the learning laboratory with materials already on hand
• Recognize need for and order new materials as needs are evidenced by students and teachers
• Assist in budgeting for computer lab by prioritizing list of needs and identifying sources
• Contributing member of the Campus Technology committee
• Train teachers in the use of all electronic and print media in the lab.
• Provide updates either in faculty meeting or by means of a bulletin on new materials as they are received in the lab. Study catalogs, compare prices, and order materials according to the budgeted monies provided by the principal. Review software for targeted needs
• Work with teachers in suggesting ways to integrate technology into core curriculum
• Assist in teaching technology curriculum: keyboarding, file management, etc.
• Backup to Registrar/Attendance Clerk. Including PEIMS reporting and daily submission of attendance
Administrative Assistant
Fluor Daniel/BP - Pasadena, TX 2000 to 2001
Pasadena Project
• Responsibilities included compiling weekly Invoices from an SAP file
• Reformatting data into Excel and then into Access. Allocating job specific coding into Job Proms database
• Import/Exporting of files
• Received Monthly SAP file from client. Used data from the file to report Monthly Fluor and Non Fluor Costs
• Maintained weekly Labor and Craft Hours in an Excel Spreadsheet for client.
• Assist Human Resource clerk with paper work on new hires and terminated field/labor workers.
Clerical Support
Fluor Daniel/Merck 1999 to 2000
Biologic Project
• Daily maintenance of Access Data Base of all job activity
• Generate Excel Spreadsheets for Engineers and Cost Controller
• Import/Exporting of files
• Responsible for Owner Approval Letters and Change Order Request to Merck for project
• Payroll
• Answer phones and direct calls
• File and research of documents
• Assist Office Manager with paperwork on new hire and terminated employees and reviewing applications for potential employees.
Medical Administrative Assistant
County of Orange Social Services - Laguna Hills, CA 1991 to 1996
• Data entry of client's file
• Edit daily changes to state and county database, with special security clearance to certain changes

• Responsible for Emergency Medi Cal clients receiving immediate cards for medical needs. • Troubleshooting problems in the system and make necessary changes
• Assist clients with their cases and eligibility
• Liaison between SSI and SSA for Medi/Medi clients
Secretary
Pacific Deliver Systems - Orange, CA 1990 to 1991
• Multitasking within an extremely busy front office.
• Daily interaction with dispatcher to drivers overseeing specific deliveries were accomplished promptly • High volume phone reception dealing with top valued client accounts. In charge of and responsible for company's largest account
• Data entry of all warehouse inventory.
• Warehouse inventory
• Payroll
• Accounts payable and receivable
• Assist Office Manager in all Human Resource aspects, including: interviewing applicants, following through with previous employers and references, processing paperwork of new hire and terminated 

Some College - Business, Real Eatate

HS Graduate - Clear Lake High School