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Arcata

    Front Desk Office Assistant - Arcata, United States - Abacus

    Abacus
    Abacus Arcata, United States

    1 week ago

    Default job background
    Contract
    Description
    Candidates Request Form

    1
    Job Title
    Front Desk Office Assistant

    2
    Client Company/Dept. Name
    Department of Agriculture Forest Service

    3
    Address
    Pacific Southwest 1700 Bayview Drive, Arcata, CA 95521
    City Name
    Arcata
    State Name
    CA-California
    Zip Code

    If others (Address)

    6
    Duration of the project


    Project Start Date:
    May 1, 2024
    Project End Date
    October 31, 2024
    Due date for Resume submission
    April 11, 2024

    7
    No. of Openings
    1
    No. of Maximum Submissions
    3

    8
    Job Description
    Building security of arming and disarming security alarm and serving as the point of contact for alarm company.
    Greets visitors at the front desk of the facility in a professional manner.

    Answers telephone.

    Provides routine information and routes call to appropriate personnel.

    Assists callers with questions or directs them to the appropriate personnel.

    Takes accurate messages.

    Answers employee and general public inquiries.

    Assists with office correspondence and filing.

    Becomes familiar with activities and events at the Forest Service site to adequately answer questions and assist with projects.

    Tracks general office supplies and vendor requests for facility manager for facility use and makes procurement requests when requested.

    Tracks janitorial inventory and makes procurement requests for supplies when low. Maintains and replaces toner in printers, copiers, and postage meters for site.

    Files any records that must be kept hardcopy on site or electronically documents in the appropriate filing system.


    Responsible for mail, FedEx, UPS:
    both incoming and outgoing.

    Responsible for assisting with Conference Room Management which includes scheduling, maintaining supplies, and assisting with Video-Teleconferencing set-up.

    Assist with basic data entry.

    Will be responsible for quarters clerical data entry in some locations.

    Assist with data entry, which may include data entered manually or scanned.

    Assist with creating and maintaining a library catalog spreadsheet of books, involving titles, authors, and locations.

    Barrack maintenance periodically including laundry, vacuuming, and sweeping.

    Assist with vehicle inventory, tracking or scheduling.

    9
    Skill set info


    • Can type utilizing a computer: (MS Office min 45 wpm).
    • Must be familiar with Microsoft software including excel, word, sharepoint etc.
    • Becomes knowledgeable regarding access control for authorized personnel and visitors.
    • Becomes familiar with Forest Service terminology, rules and regulations.
    • Can communicate, meet and deal tactfully with the public and co-workers. Greets visitors at the front desk of the facility in a professional manner.
    Answers telephone.

    Provides routine information and routes call to appropriate personnel.

    Assists callers with questions or directs them to the appropriate personnel.

    Takes accurate messages.

    Answers employee and general public inquiries.

    Assists with office correspondence and filing.


    Responsible for mail, FedEx, UPS:
    both incoming and outgoing.

    Responsible for assisting with Conference Room Management which includes scheduling, maintaining supplies, and assisting with Video-Teleconferencing set-up.

    Assist with basic data entry. Assist with vehicle inventory, tracking or scheduling.

    10
    Education

    11
    Certifications (if required)

    12
    Documentation Required for submission
    Background investigation is mandatory for those who have access to provided Forest Service computers

    13
    Work Hours
    Monday thru Friday, : 8:00am to 4:30pm (Arcata) Full-Time 8 hours/day

    14

    15
    Work authorization required
    US Citizen Only

    16
    Relocation is accepted
    Yes

    17
    Remote work
    No

    18
    Additional Notes if any
    Should have federal experience as front desk assistant and all required skill sets.
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