- Conducts contract reviews with respect to compliance and format.
- Ensures that contracts are properly routed and executed.
- Manages all solicitation templates, assists with reviewing and compiling the solicitation packet and places advertisements for procurement solicitations.
- Reviews certificates of insurance for compliance with contract requirements and forwards copies to insurance consultant(s).
- Maintains the contracts database, creates reports as needed, tracks contract termination dates and notifies team members of upcoming deadlines to ensure the timely submittal of requisitions for successor contracts or to exercise options.
- Assists Contract Administrator and Project Managers in contract administration, including preparation of required documentation.
- Provides advice to internal customers with respect to contracts and insurance.
- Represents MTS at various outreach workshops and procurement fairs, targeting small businesses and Disadvantaged Business Enterprises (DBEs).
- Performs various clerical and administration tasks for the Procurement Department.
- Prepares and compiles reports, and assists in implementing Standard Operating Procedures (SOPs) and procurement directives as requested by department head.
- Assists in performing price analyses based on offers received prior to technical team review.
- Assists in processing and filling orders for inventory and non-inventory items.
- Orders office supplies, equipment and handles interoffice mail.
- Performs other duties as assigned.
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Contract Specialist
4 days ago
Insight Global San Diego, United StatesRequired Skills & Experience · 8+ years of procurement/strategic sourcing experience · Experience running full lifecycle of RFP process · Nice to Have Skills & Experience · Ariba experience · Job Description · A company based in San Diego is looking for a Contract Specialist to j ...
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Contract Specialist
4 days ago
San Diego Gas & Electric San Diego, United StatesDay-to-Day · We are seeking a Contract Specialist to join the Procurement team within the Electric Operations portfolio The Contract Specialist will be responsible for working with existing prime vendors to create new SOWs, purchase requisitions, do contract extensions, etc. The ...
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Contract Specialist
4 days ago
Amerit Consulting San Diego, United StatesOverview: · Our client, a US Fortune 250 company and a global Medical technology corporation serving customers in Clinical Labs, Health care research & Pharmaceutical industry, seeks an accomplishedContract Quoting Analyst. · *** Candidate must be authorized to work in USA withou ...
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Contract Specialist
4 days ago
Vertisystem San Diego, United StatesHi, · We're currently recruiting for the position of Contracting Agent - 3 _ 51875 · Contract Duration: 24 months · Location: San Diego, CA 92101 · Job Description: · Qualifications: · Typically requires a bachelor's degree in Purchasing, Supply Chain, Business, English, Computer ...
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Specialist, Contracts
2 weeks ago
L3 Technologies San Diego, United StatesJob Title: Spec, Contracts · Job Code: 11025 · Job Location:San Diego, CA · Job Description: L3Harris has a position open for a Contracts Specialist. This individual must effectively develop both oral and written communication with the internal and external customer and must e ...
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Contract Specialist
6 days ago
San Diego Unified San Diego, United StatesThe Contract Specialist coordinates and administers contracts by organizing, preparing, and maintaining contracts for architectural, engineering, and professional service consulting agreements and specialized buying assignments including construction Specialist, Contract, Contrac ...
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Specialist, Contracts
6 days ago
Harris Geospatial Solutions San Diego, United StatesJob Title: · Spec, Contracts · Job Code: · 11025 · Job Location: · San Diego, CA · Job Description: · L3Harris has a position open for a Contracts Specialist. This individual must effectively develop both oral and written communication with the internal and external customer ...
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Contract Specialist
1 week ago
NAMI San Diego San Diego, United StatesCompany Description: NAMI San Diego & Imperial Counties (National Alliance on Mental Illness) is a nonprofit organization that provides free education, support services, and advocacy to improve the quality of life of everyone affected by mental illnesses. · NAMI San Diego & Impe ...
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Contract Specialist
1 week ago
San Diego Metropolitan Transit System San Diego, United StatesJob Description · The Contract Specialist assists with various clerical and administration tasks for the Procurement Department. This position routes contracts for approval by MTS staff, emails to vendors for execution, and when received back ensures they are properly executed; ...
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Contracts Specialist
1 week ago
LinQuest San Diego, United StatesLinQuest has an immediate need for a Contracts Specialist to provide long-term support to the Communication and Guidance Contracting Division. This position requires a Secret clearance and can be located in Los Angeles or San Diego, CA · Duties and Responsibilities: · As a Cont ...
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Specialist, Contracts
2 weeks ago
L3Harris San Diego, United StatesJob Title: Spec, Contracts · Job Code: 11025 · Job Location: San Diego, CA · Job Description: L3Harris has a position open for a Contracts Specialist. This individual must effectively develop both oral and written communication with the internal and external customer and must ...
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Contracts Specialist
1 week ago
Software Guidance and Assistance, Inc. San Diego, United StatesSoftware Guidance & Assistance, Inc., (SGA), is searching for a Contracts Specialist for a Contract assignment with one of our premier Healthcare clients in San Diego, CA . · Responsibilities : · This candidate will be responsible for maintaining the Information Service co ...
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Specialist, Contracts
2 weeks ago
Harris Geospatial Solutions San Diego, United StatesJob Title:Spec, ContractsJob Code:11025Job Location:San Diego, CAJob Description:L3Harris has a position open for a Contracts Specialist.This individual must effectively develop both oral and written communication with the internal and external customer and must effectively perfo ...
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Contract Specialist
1 week ago
Rady Children's Hospital San Diego, United StatesJOB SUMMARY: · Responsible for seeking contract opportunities, reviewing contract language and terms, conducting data analysis on financial terms, negotiating contracts, and managing executed contracts for all RCHSD entities. Coordinates communication and problem resolutions rega ...
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Contract Management Specialist
3 weeks ago
Alpha Omega Group, LLC San Diego, United StatesContract Management Specialist (Mid-Senior) - San Diego, CA · Responsibilities: Provide overarching Contract and Program Management support for a large division within major DoD program office. Directly assist Contract Officer Representative and Assistant Program Manager overseei ...
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Legal Contracts Specialist
2 weeks ago
Werfen San Diego, United StatesOverview · Werfen · Werfen is a growing, family-owned, innovative company founded in in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equ ...
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Principal Contract Specialist
1 week ago
City of San Diego California San Diego, United StatesSee NOTE(S) below for future wage increases and/or additional compensation opportunities. Principal Contract Specialist positions, through subordinate supervisors, plan and direct the work of Contract Specialists; participate in the most challenging Contract, Specialist, Contract ...
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Remote - Contract Specialist
1 week ago
Insight Global San Diego, United StatesAn employer is looking for a fully remote contract specialist to join the team. This person will provide business operational support across Immunology R&D, supporting end-to-end contracting, budget management, and enabling scientific progression in the Immunology Therapeutic Are ...
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Procurement Contracts Specialist
3 weeks ago
SOLV Energy San Diego, United StatesSOLV Energy is an engineering, procurement, construction (EPC) and solar services provider for utility solar, high voltage substation and energy storage markets across North America. · Job Description Summary: · The Procurement Contracts Specialist will be responsible for solici ...
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Contract Management Specialist
1 week ago
Valkyrie Enterprises San Diego, United StatesContract Management Specialist · Contingent upon Contract Award · Purpose: · Valkyrie Enterprises has need for a · Contract management Specialist · who will be key in providing technical support to NAVWAR. · Located in San Diego, CA · Job Description: · Assist the Government ...
Contract Specialist - San Diego, United States - San Diego Metropolitan Transit System
Description
Job DescriptionThe Contract Specialist assists with contract compliance for MTS procurement policies, programs and requirements. The Contract Specialist conducts the final review on contracts prior to execution and ensures that contracts are properly executed, maintains the contracts database, works with third party insurance consultants to ascertain the accuracy and completeness of insurance coverage for MTS contracts, and assists in the administration of contracts. Essential duties include, but are not limited to, the following:
EXAMPLES OF DUTIES:
Essential Functions
Knowledge, Skills and Abilities
Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of documents and reports; knowledge of Microsoft Office Suite and the ability to learn and use other software that MTS might have or acquire; ability to organize, catalog and track large volumes of documents; exceptional verbal and written communication skills; exceptional organizational, prioritization and multi-tasking skills; exceptional interpersonal skills and understanding of customer relationship management; and exceptional collaborative and team-centric working style.
Physical Requirements
The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may require travel to external locations and agencies.
Experience/Education/Certificates/License(s)
Possess a high school diploma or associate's degree, as well as at least two (2) years of full-time administrative experience. A bachelor's degree in business or economics, combined with procurement experience, is preferred. A combination of education and relevant experience may satisfy these requirements. Must possess and maintain a valid California driver's license.
TRAINING:
The Contract Specialist will be required to travel in order to attend four (4) week-long training sessions sponsored by the National Transit Institute. The Contract Specialist will be required to obtain a certificate of completion for all four classes, which covers the Federal Transit Administration procurement rules and regulations.
GENERAL:
Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.
SALARY GRADE:
7 ($60, 856 - $86,416)
*Hiring range is typically the lower to mid-portion of the overall salary grade range DOQ
DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.
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