Events Assistant - Grand Rapids, United States - Frederik Meijer Gardens & Sculpture Park

Frederik Meijer Gardens & Sculpture Park
Frederik Meijer Gardens & Sculpture Park
Verified Company
Grand Rapids, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Frederik Meijer Gardens & Sculpture Park promotes the enjoyment, understanding, and appreciation of gardens, sculpture, the natural environment, and the arts. Meijer Gardens is ranked among the 100 most visited art institutions in the world. The organization embraces the concept of a major cultural attraction centering around horticulture & sculpture. Meijer Gardens' commitment is to create a legacy of lifelong learning, enjoyment, and a rich cultural experience for generations to come.


Department:
Guest Experiences


Supervisor:
Director of Special Events & Performing Arts


Pay Type:
Salary, Full-time, Exempt


Positions Schedule:
This position has a varied schedule and includes first, second, swing and weekend shifts.


Position Summary:

The Events Assistant works with the special events and performing arts team in a combination of on the ground events work and administrative duties.

This role requires strong organizational and interpersonal skills to successfully plan, execute, and promote a variety of events and performances.

This role will report directly to our Director of Special Events & Performing Arts, but will be largely self-directed.


Essential Functions
-
Performing Arts Coordination:


  • Assist with all aspects of Tuesday Evening Music Club and Sunday Strings
  • Cultivate relationships with artists while doing day of show setup.
  • Ensure all performance agreements are properly completed and upheld.
  • Keep staff and volunteers informed of ongoing events, performances, internal procedures, and changes as needed.
  • Responsible for onsite assistance for internal Guest Experience events and hospitality for artist needs.
-
Event Planning and Coordination:


  • Develop and implement strategies for special events and performing arts in alignment with organizational goals and objectives.
  • Assist with planning and day of coordination of logistics for various events, including but not limited to concerts, Enlightened, Tuesday evening events, and more.
  • Support various teams utilizing external vendors to ensure seamless execution of events, catering, technical requirements, and security.
  • Assist with ticketing for the Fifth Third Bank Summer Concert Series.
  • Demonstrate exemplary guest service in all guest, member, staff, volunteer and band member interactions.
  • Assist with administrative tasks as needed.
  • Any other duties as assigned by the Director of Special Events & Performing Arts

Education and / or Qualifications preferred:


  • Education: Four year college degree or relevant experience.
-
Experience: 2-3 years' experience in the special events and performing arts field.
-
Skills/Knowledge/Licenses: Direct customer service contact, basic knowledge of multi-line telephone system Proficient in CRM software and Microsoft Office Applications. Ability to communicate effectively with high integrity and confidentiality required. Must be able to set priorities, be highly organized, and able to calmly solve problems and manage changing situations. Strong attention to detail. Scheduling flexibility that allows working second shift, swing shifts and weekends.


Organizational Expectations

  • Embrace Meijer Gardens' mission to promote the enjoyment, understanding and appreciation of gardens, sculpture, the natural environment, and the arts.
  • Embrace the organization's nonprofit status and commitment to serving and treating the public with dignity and working with a broad and diverse group of employees, volunteers, members, and guests in a respectful and professional manner.

Working Conditions:

Requires ability to operate computer and other office equipment, plus mobility in office, grounds and exhibit areas and ability to move up to 10 pounds frequently and up to 25 pounds occasionally.

Must be able to communicate via telephone. May be required to work under inclement weather conditions occasionally.

  • As part of our onboarding process, all new hires are required to complete our background check._

Frederik Meijer Gardens & Sculpture Park is an Equal Opportunity Employer.
**We believe in fostering a diverse and inclusive workplace.
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