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    Property Management/Leasing Assistant - New York, United States - Stonehenge Management

    Stonehenge Management
    Stonehenge Management New York, United States

    1 week ago

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    Description

    Join our Team as a Property Management/Leasing Assistant!



    Job Summary:

    The Property Management/Leasing Assistant role involves providing essential offsite clerical support to our Property Management and Leasing teams, ensuring all assigned tasks are completed efficiently. Candidates should have administrative experience and a solid understanding of NYC multi-family housing initiatives to assist tenants and prospective tenants in maintaining housing stability.



    Job Duties and Responsibilities:

    • Collaborate with building managers daily to manage orders with suppliers and issue purchase orders
    • Enter new vendors into the Yardi system
    • Track open purchase orders to guarantee work completion before issuing payments
    • Monitor and handle purchase order indemnifications from Vendors and Contractors
    • Issue purchase orders for building supplies, capital improvements, and apartment renovations
    • Ensure all Certificates of Insurance, including Workers' Compensation insurance, are up to date
    • Obtain W-9 forms from vendors
    • Maintain a list of preferred vendors and negotiate prices periodically
    • Coordinate and schedule elevator reservations across various buildings in the portfolio
    • Communicate with prospective and current tenants to facilitate smooth move-in and move-out processes
    • Assist in collecting, printing, scanning, and submitting applicant eligibility documentation to the Leasing team for subsidy application review
    • Obtain client signatures on leases, subsidy applications, and other necessary forms
    • Maintain tenant files and gather required documentation for rental subsidy agencies
    • Schedule appointments and gather documentation for lease renewals
    • Provide support for reporting, renewals, operations, and resident services
    • Distribute rent reminders, notices, and general communications to tenants
    • Address tenant inquiries and provide administrative support to the Leasing and Property Management team


    Job Requirements:

    • Associate or Bachelor's degree in business administration, human services, or equivalent field
    • 3-5 years of administrative experience
    • Familiarity with NYC residential real estate
    • Ability to work well under pressure, independently and as part of a team
    • Proficiency with Yardi, Microsoft Word, and Excel
    • Strong communication skills, both verbal and written


    Working Conditions:

    This full-time role typically operates Monday to Friday, 9:00 a.m. to 6 p.m. in a professional office setting. Standard office equipment like computers, phones, and filing cabinets are regularly used.



    Salary Range: $60,000 - $75,000 Annually

    About Stonehenge Management LLC

    Stonehenge Management LLC and its affiliated companies form a comprehensive private real estate group specializing in investment management, property management, development, design, and leasing. With a significant portfolio in Manhattan valued at around $2.1 billion, we offer 3,000 apartments across 18 income-producing properties comprising 2.5 million square feet of prime real estate. Recognized for our exceptional customer service and top-tier lifestyle programs, we strive for excellence in all aspects.

    Our team at Stonehenge NYC consists of dedicated experts focused on delivering superior quality, service, and growth opportunities throughout our portfolio. Joining us means becoming part of a team with a rich history and promising future. At Stonehenge, you'll encounter a rewarding environment ripe with chances for advancement and personal development. Embrace challenges, celebrate successes, and find inspiration as you contribute to something extraordinary.

    We uphold equal employment opportunity principles. All applicants will be considered for employment without regard to race, color, religion, gender, nationality, disability status, veteran status, or any other protected characteristic recognized by law.

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