Dps - Fin - Team Lead, Accounts Payable - 1018 - Austin, United States - TEXAS DEPARTMENT OF PUBLIC SAFETY

TEXAS DEPARTMENT OF PUBLIC SAFETY
TEXAS DEPARTMENT OF PUBLIC SAFETY
Verified Company
Austin, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

DPS - FIN - Team Lead, Accounts Payable - 1018
(
)

Organization:

TEXAS DEPARTMENT OF PUBLIC SAFETY

Primary Location:
Texas-Austin


Work Locations:
AUSTIN HQ (MAIN) 5805 N LAMAR BLVD PO BOX 4087 AUSTIN TX 78773 Austin 78752


Job:
Business and Financial Operations


Employee Status:
Regular


Schedule:
Full-time


Standard Hours Per Week: 40.00


Travel:
Yes, 5 % of the Time


State Job Code: 1018


Salary Admin Plan:
B


Grade: 20


Salary (Pay Basis): 4, , Monthly)


Number of Openings: 1


Overtime Status:
Non-exempt


Job Posting:
May 13, 2024, 1:29:08 PM


Closing Date:
May 16, 2024, 11:59:00 PM


Description

THIS POSTING IS AN OPPORTUNITY FOR CURRENT DPS EMPLOYEES ONLY

GENERAL DESCRIPTION:
Performs complex (journey-level) accounting work. Work involves shifting personnel to meet workloads, resolving problems and customer conflicts, technical assistance, planning and conducting training.

May specialize in some phase of accounting work such as federal funds accounting, property and equipment control, cost, payroll, budgeting, or bond servicing.

Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

The following Military Occupational Specialty codes are generally applicable to this position.

Applicants must fully complete the summary of experience to determine if minimum qualifications are met.


ESSENTIAL DUTIES / RESPONSIBILITIES:


  • Assist supervisor in carrying out daily operations; monitor workloads and shift personnel to meet workload demands resolves problems and customer complaints; provide input to supervisor regarding staff productivity, training needs, and other issues; assist with interview boards and promotional boards; authorize short term periods of leave.
  • Provide technical assistant on transactions; spot check transactions for conformance with policy and procedures; review daily production and error reports; initiate action to resolve errors.
  • Perform detailed review and processing of various types of invoices. Review and verify accuracy of invoice data, vendor information, and supporting documentation.
  • Research, resolve, and edit any past due amounts, fees, fines, and/or taxes.
  • Contact individuals, vendors, or employees to clarify or obtain needed information, documentation, or approvals, and to coordinate credits.
  • Code appropriate data for entry into the automated accounting system to generate payment vouchers, charging appropriate accounts, PCA's and speed charts.
  • Monitor and/or expedite transactions awaiting additional information, documentation, or approval; document budgetary responsibility for accrued interest due to processing delays.
  • Prioritize work to comply with legislative provisions of the Prompt Payment Act and avoid the accrual of interest charges.
  • Respond to inquiries from vendors and employees regarding receipt, processing stages, and warrant issuance for all assigned transactions. May query automated system to determine status.
  • Maintain and disseminate current information on legislative and accounting changes in budget, PCA, and State Comptroller accounts. Process budget appropriation changes.
  • Plan and conduct internal individual and staff training. Assist supervisor in planning, scheduling, preparation of training presentation and/or handout material, and conduct external training.
  • Assist supervisor in preparation, support, and execution phases of internal audits. Coordinate the preparation of records identified for audit and assist supervisor in responding to questions.
  • Perform payroll distribution for employees. Sort documents by indexes, initiate document and warrant pulls; make exception changes in distribution; schedule and coordinate mail outs with mailroom.
  • May assist with reconciliation of vendor statements and expenditure reports, providing an analysis of discrepancies, preparation of ad hoc reports.
  • Assist other teams such as Travel, Accounts Payable, P-Card, Ghost Card, Voyager, Mutual and Special Projects as required.
  • Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
  • Perform other duties as assigned.

Qualifications

GENERAL QUALIFICATIONS and REQUIREMENTS:


Education - Graduation from standard senior high school or equivalent is required. Graduation from an accredited four-year college or university with a major in Accounting or a related field is preferred.


Experience - Minimum of three (3) years' progressively responsible work experience maintaining accounting records and processing accounts payable.

  • Substitution_: Additional experience of the type described may be substituted for the education requirement on a yearforyear basis.

Licensure and/or Certification - If driving is required, must possess a valid driver license from state of resid
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