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    Site Services Coordinator - San Diego, United States - Vertex Pharmaceuticals

    Vertex Pharmaceuticals
    Vertex Pharmaceuticals San Diego, United States

    3 weeks ago

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    Description

    Job Description:

    The Facility-Operations Site Services Coordinator will be responsible for assisting in the support of daily/as identified responsibilities and tasks.

    The ideal candidate will have catering, or customer service background. They will be able to take ownership of processes including tracking receipts/budget. Also have admin/front desk experience.

    There are 2 roles available:

    M-F: 6:30am-3:00pm

    M-F: 8:00am - 4:30pm (sometimes 5:00pm)

    Catering

    • Receive Breakfast Deliveries from vendors & daily breakfast set up
    • Clean up lunchroom and kitchenettes (morning & afternoon)
    • Fill and clean coffee machines
    • Stock kitchen supplies
    • Stock coffee bar locations
    • Assist with catered lunch/site lunch set up & catered meeting requests
    • Ensure conference rooms are stocked with beverages
    • Set up daily snacks (afternoons)
    • Set up cookie day (Wednesdays)
    • Set up TG Beer hour on Friday
    • Assist with special events as needed

    Copier/Mailroom

    • Sort and distribute mail
    • Check, troubleshoot, and stock copiers and printers with paper
    • Inventory and reorder office supplies in the mailroom
    • Add new hire name tags to office/cubicle & mail slots
    • Clean offices and cubicle locations upon staff departure/ iOffice termination date

    General Admin

    • Maintain receipts (scan and upload to appropriate files)
    • Assist with maintaining shared calendar for Site Services teams (accurately & timely updates of events, visitors, etc.)
    • Maintain budget spreadsheet to accurately reflect monthly spend
    • Assist with other document management as needed

    Knowledge and Skills:

    • Good organizational skills and an ability to prioritize tasks according to requirements
    • Ability to exercise independent judgment to optimize processes for better results
    • Strong customer service skills
    • Strong verbal and written communication skills
    • Strong analytical ability on technical and operational trends, and deviations from standards
    • Basic Microsoft Outlook and Microsoft Office skills

    Education and Experience:

    • High school or secondary school diploma
    • Typically requires less than 1 year of experience or the equivalent combination education and experience
    Pay Range:

    $32-$37/hr

    Requisition Disclaimer:

    This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (Vertex). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements

    By applying for this position, you agree to the Atrium Terms and Conditions and you direct Atrium to share your application materials, which may include your CV/Resume, email address or phone number, with Vertex. For more information on how Vertex handles your personal data related to your job application, please see Vertexs Careers Privacy Notice. Agreeing to the Atrium Terms and Conditions, includes permission to use the email address and mobile phone number you provide during the application process or throughout the duration of your prospective or actual employment to notify you of job openings, profiles, articles, news, and other employment-related information, as well as to notify you of special promotions or additional products and services offered by us or our affiliates and partners

    (collectively, Atrium Alerts). Atrium Alerts may be sent by email, phone, or text message. Your personal information will be safely stored within the Atrium & Vertex databases. Atrium does not sell your personal information to third parties. Text message and data rates may apply. To OPT OUT of text messaging or to modify your communication preferences for Atrium Alerts at any time, please contact Atrium at

    If you do not agree with the Atrium Terms and Conditions, you can still complete your application for this position by emailing your resume to our team at Please include the job title in the subject of your email.

    No C2C or Third-Party Vendors

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