Contract Support Specialist - Miami, United States - Versar, Inc.

Versar, Inc. Miami, United States

1 month ago

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Description

Job Description

VGS Infrastructure Services, Inc. is currently initiating a search for a full-time Contract Support Specialist of Infrastructure Asset Maintenance serving in a critical administrative role in the project management team supporting the Miami project. The Contract Support Specialist, reporting to the Project Manager, is responsible for implementing controls and providing resourcing for the project's adherence to the performance-based contract with an MRP component on behalf of VGS for Maintenance Services. The position is in Miami Lakes, Florida, with limits of responsibility in Miami-Dade County.

Job Description:

The Contract Support Specialist is responsible for assisting the Project Manager with the following:

Submittal of daily reports / logs
Alignment and compliance with VGS / FDOT policies and procedures
Ongoing compliance with the approved VGS and applicable Federal and State programs
Management of insurance recovery claims (3rd party)
Perform quarterly field Maintenance Rating Program (MRP) inspections, by random sampling, and compile results for Operations Manager / Project Manager review and action in cooperation with the Quality Control Team
Identification, development, review, and enforcement of DBE requirements
Supervises and coordinates the selection process of subcontractors and other professional consultants in accordance with VGS policies and procedures and FDOT contract requirements
Must be proficient in data entry in data management programs
Must be capable of learning and maintaining an internet web-based application for maintenance activity records and management
Perform status reporting and record archiving in accordance with the contract requirements, maintain document controls, and provide quality control in LBS' administrative functions
Responsible for adopting supplemental agreements into the primary contract and executing all additional contractual requirements
Responsible for tracking of subcontractor records and reporting data to ensure contract compliance
Responsible for compiling of data/reports from subcontractors for the monthly invoice to the client
Reviews project's scope, schedules, and budgets as part of business operations to develop appropriate resourcing and cost values
Prepares preliminary and final recommendations, as well as negotiated terms and conditions, to the Project Manager for approval
Participates in the development and maintenance of standard operating procedural manuals
Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to LBS's Code of Conduct and related policies and procedures
Other such activities as may be required by the Project Manager / LBS to maintain compliance with project requirements

Minimum Qualifications:

Minimum of 2 years of experience in infrastructure asset maintenance, project management and administration.
High School Diploma
Proficient in basic mathematics
Familiar with infrastructure maintenance management terms and is proficient in data entry
Proven track record of upholding workplace safety and ability to abide by LBS's health, safety and drug/alcohol and harassment policies
Strong organizational and management skills
Strong interpersonal skills and communication techniques
Experience in contract administration
Demonstrated ability in: Preparing and/or reviewing payment applications
Proficient in Microsoft Outlook, MS Word, MS Excel, MS PowerPoint
Self-motivated and eager to learn
Demonstrate ability to exercise responsible and ethical decision-making regarding company funds, resources, and conduct
Proven ability to adhere to LBS's Code of Conduct and related policies and procedures
This hire will be contingent upon successful background check
Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to LBS's Code of Conduct and related policies and procedures
This role is subject to a client mandated drug/alcohol testing policy. As such, employee may be subject to random drug/alcohol tests. A copy of the client mandated drug/alcohol testing policy will be provided during employee onboarding and is available upon applicant request
This role is also contingent upon a successful Motor Vehicle Record (MVR) screening

Preferred Qualifications:

Knowledge of FDOT MRP requirements
Knowledge of FDOT Standard Plans
Bilingual in Spanish

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