Executive Assistant - Philadelphia, United States - Buckeye Global

Buckeye Global

Verified Company

Philadelphia, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Maintain schedules/calendars for Leadership. Includes coordination of travel for Leadership, multiple daily changes and extensive interface with Organizational Leaders and their assistants. Also includes keeping Leadership from running behind on daily appointments and responsibilities.

Plan meetings including securing rooms, and occasionally ordering food, etc.
Create and provide materials as necessary for agenda.
Provide support in preparing presentations and documents required by Executive and staff.
Coordinate Expenses Report
Complete expense reports for Leadership travel and miscellaneous expenses. Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department.
Responsibilities for Phone, Mail etc.

Other Duties As Required

Provide highlevel administrative support to Leadership in the Department of Radiology.
Manage the calendars, work proactively to prioritize.
Answer telephones, route callers, take messages and provide information to callers promptly and courteously.
Compose letters and memoranda from verbal direction, bullet points or from knowledge of department policy or procedure.
Maintain confidential files and documentation, both paper and electronic.
Schedule and coordinate meetings and facilities, which may include travel and lodging arrangements.
Create and provide materials/attachments as necessary for agendas.
Prepare presentations, excel spreadsheets, lists, and tables
Prepare for and accompany supervisors to meetings to take notes and provide support