Operations Administrator - Scottsdale, United States - Salt River Pima-Maricopa Indian Community

Salt River Pima-Maricopa Indian Community
Salt River Pima-Maricopa Indian Community
Verified Company
Scottsdale, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Definition:


Definition:


Under general direction from the Health & Human Services (HHS) Chief Operations Officer, provides leadership and management for Health & Human Services including operational and administrative functions and staff.


This job class is treated as FLSA Exempt.

Distinguishing Features:
The Operations Administrator provides leadership, day-to-day management and oversight of HHS facilities operations. Assists the HHS Chief Operations Officer with implementation of the plans, programs and facility expansion.

Provide direct oversight of organizational development, to ensure effective services are administered and provided to the target population and surrounding community.

Solicits and reinforces constructive and professional relationships with HHS divisions.

In the absence of the HHS Director, this position assumes all fiduciary leadership responsibilities normally entrusted to the HHS Director.


Essential Functions:
Essential functions may vary among positions and may include the following tasks, knowledge, abilities, skills, and other characteristics.

This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.


Examples of Tasks:


  • In conjunction with the HHS Chief Operations Officer and management team participates in the development and implementation of the mission, vision and values of HHS, including high quality, patient focused health care.
  • Assist the HHS Chief Operations Officer and management team in new clinical program development, ensuring participatory decision making and appropriate design and implementation.
  • Responsible for ensuring program and corporate compliance with primary health care policies and procedures, as well as with those external regulatory bodies such as HCFA, FQHC, HIPPA, OSHA, CLIA and other professional review and standards boards.
  • Participates in the development of long-range strategic plans, governance structure and objectives for practice management.
  • Ensure staff compliance with the adopted health care plan as it relates to the stated objectives (problems/needs) the organization's clinical goals and the method of achieving the benchmarks listed.
  • In conjunction with the HHS Chief Operations Officer, responsible for the development of the plan of operations and coordinating corresponding budgets reflecting the volume, revenues, expenses, staffing and capital needs of the organization.
  • Presents, facilitates and leads assigned process improvement events using methods of culture-appropriate team building, team energizing, data gathering and analysis, problem solving, and project management.
  • Assists the HHS Chief Operations Officer with facility expansion and property acquisitions/transactions, as well as service mergers.
  • Ensures responsible medical supply spending practices helps develop budgets and assures that tracking
and inventory of supplies and equipment purchases are in compliance with operating budget.


  • Analyzes, recommends and supports practices seeking to improve performance on quality measures to engage in work redesign, changes in organization systems, policies and procedures, and quality improvement process within the organization.
  • Presents, facilitates and leads assigned process improvement events using methods of culture appropriate team building, team energizing, data gathering and analysis, problem solving, and project management.
  • Seeks and evaluates process improvement information, materials, and methods to match specific organizational needs as outlined by management, and adapts them to use in the execution of process improvement events.
  • Provides event follow-up to monitor the progress of planned improvement implementation to assure timely action, appropriate management support, and achievement of expected benefits. Uses appropriate measurement, analysis and evaluation methods to accurately identify and document process improvements.
  • Coordinates with related departments and functions to assure appropriate information flow and understanding of overall process improvement direction.
  • Work side by side with executives in developing transformational strategies in the adoption of process improvement and guide staff in the implementation and execution of process improvement tools and methods.
  • Assists HHS Chief Operations Officer in oversight of community outreach programs and may represent organization as a member on community outreach committees/groups within the community.
  • Resolves problems related to utilization of facilities, equipment and supplies for the organization.
  • Participates and ensures the development of organizational guidelines, policies and procedures in accordance with funding source requirements, as well as State and Federal law.
  • Attend seminars, training sessions and in-services, to keep current with trends and practices in health care
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