Administrator of New Construction - Chicago, United States - J3 CONSTRUCTION INC

Description

Job Description

About O'Hara's Son Roofing

Since 1987, O'Hara's Son Roofing (OSR) has provided new commercial roof construction, commercial roof replacement, commercial leak repair service, and preventative maintenance for commercial roofs. Headquartered in Chicago, IL, our team of 100+ employees is dedicated to providing quality work with a strong focus on safety and communication.

As of 2024, OSR ranks among the Top 20 Roofing Contractors in the country. We specialize in the installation of numerous styles of roof applications and coatings. Additionally, we provide extensive roof repairs, OSHA-compliant safety items, and renewable energy solutions.

OSR maintains branches throughout the country, providing timely service and maintenance to our partners in each region of the United States.

Join Our Dynamic Team and Embrace Our Core Values

At O'Hara's Son Roofing (OSR), we believe in "Putting the Pedal to the Metal," driving our success forward by continuously improving and never settling for average work. As a family-oriented company, we embrace a "No Jerk Zone," fostering an environment of respect, support, and teamwork at every level. We value self-starters who take pride in their work, go above and beyond for the team, and seize opportunities to shape their future with us. If you share our commitment to doing all the little things well and being our customers' preferred roofing contractor, we invite you to apply.

Job Description

As the Administrator, you will play a crucial role in supporting the successful execution of new construction projects. Your strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously will contribute to the overall efficiency and effectiveness of our project operations.

Responsibilities

1. Project Documentation and Coordination:

• Assist in the creation, organization, and maintenance of project documentation, including contracts, change orders, and project correspondence.
• Coordinate project-related meetings, including scheduling, preparing agendas, and taking minutes.
• Assist in the preparation and distribution of project-related communications and reports to stakeholders.
• Track project milestones, deliverables, and action items, ensuring they are properly documented and communicated.

1. Financial and Cost Management:

• Support the project team in managing project budgets and expenses.
• Prepare project invoices, ensuring accuracy and compliance with contractual obligations.
• Track and monitor project-related costs and expenses, reporting any discrepancies or variances.
• Collaborate with the finance department to ensure timely and accurate project billing and invoicing processes.

1. Project Scheduling and Coordination:

• Develop and maintain project schedules, ensuring they are updated and communicated to relevant stakeholders.
• Coordinate with internal teams, subcontractors, and vendors to schedule project activities and resources.
• Monitor project progress and timelines, identifying any potential scheduling conflicts or delays.
• Communicate project schedule updates to the project management team and stakeholders.

1. Procurement and Supply Chain Support:

• Assist in the procurement of project materials, equipment, and services as required.
• Coordinate with suppliers and vendors to obtain quotes, place orders, and track deliveries.
• Maintain accurate records of procurement activities, including purchase orders, receipts, and invoices.
• Support the project team in managing the supply chain, ensuring timely availability of materials and equipment.

1. Communication and Stakeholder Management:

• Serve as a point of contact for project-related inquiries from internal and external stakeholders.
• Respond to and redirect communications as appropriate, ensuring timely and accurate information flow.
• Maintain strong relationships with clients, subcontractors, vendors, and other project stakeholders.
• Collaborate with the project management team to address any project-related issues or concerns raised by stakeholders.

1. Safety and Quality Compliance:

• Assist in promoting a safety-conscious work environment, adhering to company and industry safety standards.
• Support the implementation and enforcement of quality control measures to ensure project deliverables meet established standards.
• Collaborate on regular project site visits and inspections to ensure compliance with safety and quality requirements.
• Document and report any safety incidents or non-conformities, assisting in their resolution.

1. Additional Responsibilities:

• Handle additional responsibilities and projects as assigned.

Requirements

• Bachelor's degree in business administration, construction management, or a related field (or equivalent work experience).
• Minimum of 3 years of experience in project administration or coordination, preferably within the construction industry.
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Excellent attention to detail and accuracy in document management and data entry.
• Proficiency in project management software tools and Microsoft Office applications.
• Strong communication and interpersonal skills, with the ability to effectively interact with stakeholders at various levels.
• Team player attitude is a must.
• Knowledge of construction industry processes and terminology is a plus.

If you embody our core values of continuous improvement, teamwork, attention to detail, and dedication to delivering consistent, quality work, we invite you to join our team at O'Hara's Son Roofing (OSR). Together, let's strive for excellence and be the preferred roofing contractor for our valued customers.

What OSR Offers You

• Flexible Work Environment
• Unlimited PTO + Paid Holidays
• Technology Package
• Medical Benefits - Partial Contribution:
• Medical Insurance: Aetna (EPO, PPO, & PPO HSA)
• Dental Insurance: Aetna (PPO)
• Vision Insurance: Guardian Insurance
• Retirement:
• 401k with up to 4% company match - after 1 year of continuous employment and 1000 hours worked
• Non-Contributory Benefits - Employer Paid:
• Life Insurance
• Accidental Death & Dismemberment (AD&D)
• Short Term Disability (STD)
• Long Term Disability (LTD)
• Quarterly Interactive Employee Events

About Our Hiring Process

We will share all the details on our company during the initial phone call. Maintaining your confidentiality is a priority, so your resume will only be submitted with your approval. We will keep you updated throughout each step of the hiring process.

Please, complete our online job application and send your resume in PDF format, including a personal email address, and mobile number where we can text or leave voicemails for you during regular business hours (8-5 pm CST). We appreciate your time and consideration of this career opportunity. Please, contact us with any additional questions at

The preceding job description has been designed to indicate the general nature and level of work to be performed. It is not meant to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.

O'Hara's Son Roofing is an Equal Employment Opportunity and E-Verify compliant Employer. Our company is a Drug Free Workplace. Candidates must be authorized to work in the U.S.