Project Specialist - La Verne, United States - University of La Verne

University of La Verne La Verne, United States

3 weeks ago

Description

Job Vacancy Announcement

Position Information

Functional Title
Project Specialist

Position Type
Administrative/Professional

Appointment Type
Regular

FTE %

100

Work Schedule (if atypical)

University Overview

Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university-it's a home for passionate individuals like you.

At the University of La Verne, we embody four core values that set us apart-Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you're fueled by these principles and are eager to make a meaningful impact, your journey begins here.

With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.

Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary and apply today

Diversity Statement

The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.

Job Description Summary

The Project Specialist within the Office of Strategic Marketing and Communications is a dynamic professional with a passion for driving results and delivering top-notch service. This key player thrives in a fast-paced environment, tackling multiple projects with enthusiasm and efficiency. This role involves seamlessly navigating through tasks, anticipating roadblocks, and ensuring timely project completion. The Project Specialist is at the forefront of project initiation, prioritization, and execution, ensuring smooth operations from request to delivery. Serving as the primary liaison for our campus partners, this role provides transparent communication into project development across the Communications, Marketing, Creative Services, and Operations teams.

Minimum Qualifications

Bachelor's degree, preferably in English, communications, journalism, public relations, marketing, or related fields.
3 Years of experience working with project management software tools such as Wrike, Asana, Trello, etc.
Strong attention to detail.
Excellent verbal, written, and interpersonal skills.
Strong analytical and organizational skills and ability to multitask.
Ability to work effectively with a diverse faculty, staff, and student body.

Preferred Qualifications

Experience in higher education.
Expertise in advertising, marketing, or communications.
Project Management Professional (PMP) certification

Benefits Summary

Salary will be commensurate with experience and internal equity. Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University's 403B retirement plan, and a generous time off plan.

Location

Number of Vacancies

Duties

Specific Duties

Serve as office liaison to campus community partners on behalf of the Office of Strategic Marketing and Communications; obtain correct information on project requests and continue to update campus partners on progress, timelines, proofs, and revisions; share project intake information with internal team leads to determine best strategy for projects. Follow professional, courteous, client service protocols.
Schedule kick-off meetings with campus partners as project requests are submitted to the department. Oversee a diverse range of tasks, juggling multiple projects simultaneously, and provide exceptional customer service throughout the project. Provide prompt, detailed, consistent, and effective communication and project updates to campus partners, internal team, and key stakeholders as needed. Ensure information and changes are accurately interpreted and documented in project management platform. Ensure MarComm team has all resources available to complete their scope of work.
Solve business problems, escalate issues or risks, and communicate progress and information. Request internal and external resources to support completion of project activities, changes, scope, and budget.

Percentage Of Time
40

Specific Duties

Oversee and direct construction of projects from conception to completion, reviewing the project in-depth to ensure the highest quality standards are met. 30 Page 2 of 6 Track and monitor tasks and projects as they move through the workflow and identify any obstacles that team members may meet.
Monitor daily project performance through active task by assignee report to evaluate individual tasks, progress, and shift resources as needed if changes arise. Allocate resources, establish timelines, and build individual task assignments.

Percentage Of Time
30

Specific Duties

Coordinate freelance designers, photographers, videographers, and other external vendors that may be hired for projects. Secure bids from vendors; facilitate and secure approval of hiring parameters (opening purchase orders/requisitions) with campus partners and internal staff. Schedule external vendors based on availability and timeline.
Supervise on-site vendors and direct work as needed.

Percentage Of Time
10

Specific Duties

Incorporate relevant best practices to analyze and improve organizational processes, and identify methods to improve quality, productivity, and efficiency.
Work with the Associate Director of Integrated Marketing and Analytics to pull reports to show insights, trends, efficiencies, and areas for improvement for project management platform.

Percentage Of Time
5

Specific Duties

Assist the Executive Director of Operations and Integrated Marketing with processing invoices, check requests, purchase orders, and credit card charges, for the MarComm team. Track and document expenditures for division.

Percentage Of Time
5

Specific Duties

Be a culturally competent employee who attends/completes mandatory diversity and inclusivity trainings as provided by the university.

Percentage Of Time
5

Specific Duties

Other duties as assigned.

Percentage Of Time
5

Salary Range

Minimum:
66560

Maximum:
$66,560-$67,500

Posting Detail Information

Posting Number
SA

Special Instructions to Applicants

Open Date

Close Date

Open Until Filled
No

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