Program Manager - San Jose, United States - Jamboree

Description

Job Description

Primary Objective of Position:

The Program Manager is responsible for the overall management of residents at Jamboree Properties. This position will oversee activities that promote the residents' wellbeing and their success in maintaining stable housing. The Program Manager will be responsible for managing staff, programs and overall quality control efforts at various sites within their defined region. This includes close coordination with Senior Program Managers to ensure residents and property needs are being met. These responsibilities include tight coordination with Jamboree and outside providers to ensure successful retention in supportive housing. They will be an expert at developing and implementing programs that serve children, adults and seniors living in various affordable apartment communities. This role will also be responsible for building relationships with city partners, nonprofits and volunteers in an effort to leverage additional programs and services to Jamboree Communities.

Major Areas of Accountability:

• Coordinate and collaborate with supportive housing staff, primarily to ensure effective teamwork.
• Work with Senior Program Managers to develop the annual goals and objectives for the operation of the Community Impact residents.
• Manage relationship with CES and county providers during lease-up.
• Manage resident database and outcomes reporting system in coordination with supervisor and clinical support personnel.
• Report on program activities to corporate office, partners and applicable agencies.
• Assist in the delivery of services and strategic planning within the Jamboree's array of housing programming for homeless and low-income individuals; oversee social services of onsite Permanent Supportive Housing.
• Establish and coordinate policies, procedures, and services across all programs.
• Provide quality assurance and program evaluation, ensuring that programs provided are effective, efficient, and in keeping with the vision and culture of Jamboree.
• Develop and integrate new programs while meeting organizational, grant and funding source objectives and compliance requirements.
• Implement evidence-based practices in homeless service delivery, including Critical Time Intervention, Trauma-Informed Care and present a comprehensive framework for Jamboree's services paradigm for this population.
• Provide supervision to Interns and/or Case Managers as necessary.
• Responsible for the provision of quality services and the management of Coordinators in the region. This includes being a mentor to staff, providing resources to Coordinators and their sites, regularly visiting each community and oversight of monthly administrative paperwork.
• Execute recruiting functionalities, including hiring and training of staff. Responsible for training and staff payroll time keeping.
• Maintain effective relations with partners and help in the development and assist in the development and management of key strategic partnerships.
• Create and maintain relationships with community partners that will provide services that meet program standards.
• Management of a budget for each supervised property.
• Maintenance of compliance records. Report monthly on regional program activities to corporate office, partners and applicable agencies.
• Maintain good relations with property management, investment partners and regulatory agencies.
• Provides direction/support and guidance advocacy, crisis management and intervention to team members on progress of all cases.
• Assist with intake and orientation of each new tenant.
• Model and teach a solid understanding of systemic and strength‐based practice as evidenced by day‐to‐day interactions with residents, staff, and other professionals.
• Other duties as assigned.

Quality Assurance, Program Outcomes and Reporting:

• Implement Jamboree data tracking standards for site and program specific requirements.
• Maintain accurate program data and provide reports as requested to Jamboree and other funders
• Oversee documentation and QA for all charts, files and documentation

Community Engagement:

• Assume responsibility for any outside communication written or verbal, with team members.
• Attend all local service area meetings as assigned.
• Manage coordination of services between community supports, service providers and property management.
• Coordinate bi‐weekly meetings with onsite staff, service providers, property management and other representatives to address tenant issues and to promote communication among support staff.

Level of Education, Experience and Skill Set:

• Four plus years of experience working with children and families, individuals experiencing homelessness, and individuals experiencing mental illness.
• B.A. Degree or above in Human Services field, Psychology background a plus or equivalent.
• Familiarity with the Housing First, Harm Reduction and/or Recovery Oriented service models
• Knowledge of the local CoC and CES.
• Knowledge and/or experience (minimum of 3 years) in working with special needs/mentally ill populations.
• Knowledge of computer software, including Excel and Word.
• Excellent communication skills.
• Demonstrated experience overseeing staff.
• Demonstrated ability to work independently.
• Demonstrated ability to work with, and provide services to, persons of all ages, diverse backgrounds and those with Special Needs.
• Ability to rearrange daily schedule as needed.
• Must be able read, write and communicate in English well.
• Valid California driver's license and availability of an insured vehicle.
• Must be able to travel between sites 50%
• Job includes some evening and weekend hours and travel throughout California.

Physical Demands:

The Program Manager Supportive Housing is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is required to stand, walk, reach with arms and hands, climb, balance, twist, lean, move from one location to another and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close and far vision. Ability to, operate a computer keyboard, and lift files and reports. Exposure to glare from a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to lift 25 lbs and travel via automobile 25%.

Work Environment:

The work environment will be an office at the property. The noise level is usually quiet to moderate. When traveling the environment will change dependent upon the site visiting.

Working with the homeless population whether on the streets, in shelters or other places of habitation or services. Exposure to bed bugs or other infestations, unpleasant smells or odors, unclean individuals or homes due to homelessness or mental health symptoms or poverty. Some work will be in a recreational room or common area. The noise level is usually moderate but will vary depending on the activity you participate in.