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    Administrative Support Specialist - New Haven, United States - Lifebridge Community Services

    Lifebridge Community Services
    Lifebridge Community Services New Haven, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    Join our dynamic and diverse team of professionals making an impact

    LifeBridge Community Services is a leading non-profit organization in Fairfield County committed to partnering with individuals, youth, and families to improve well-being, strengthen resilience and create a brighter future. By providing a combination of behavioral health services, youth development, and asset-building resources – as well as meals for seniors and interpreting services statewide – our impact strengthens our community. We are dedicated to building a diverse, inclusive team where employees feel a sense of belonging and are valued for their contributions and perspectives. In all our interactions, whether with clients, colleagues, or community members, we strive to be respectful, transparent, collaborative, deliberate, and impactful.

    Job Purpose/Function:

    This position is responsible for providing support to the Program Director, Meals on Wheels, and the Elderly Nutrition Program serving the greater New Haven area.

    Major Responsibilities:

    1. Perform client intake and enrollment.
    2. Establish and maintain client files.
    3. Generate daily kitchen report and fax meal counts to caterer.
    4. Generate and distribute driver route reports.
    5. Generate and fax "Missing Client Report."
    6. Amend route books daily as needed.
    7. Oversee weekly restaurant program activity.
    8. Distribute daily mail.
    9. Inventory office supplies and order as needed.
    10. Interact with FSE Team and provide back up support as needed.
    11. Perform telephone support.
    12. Attend appropriate trainings and conferences.
    13. Assist with nutrition education activities.
    14. Perform Driver/Dispatcher duties as needed.
    15. Perform other duties as assigned.

    Education and Experience Required:

    • Ability to function as a member of a team.
    • Possess strong organizational and people skills.
    • Possess strong telephone skills.
    • Ability to use computers and business machines.
    • Excellent written and communication skills.
    • Possess a high school diploma or GED.
    • Fluency in Spanish is a plus.
    • Ability to work with diverse clientele and staff.

    Expected Hours of Work: This is a full-time position, 35 hours per week. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:00 p.m. Occasional evening and weekend work may be required as job duties demand.

    Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the office environment is typical of any office setting/facility and ranges from low to high. May have frequent interaction with individuals in the program and community.

    Benefits, perks, and support

    • Benefits package - Medical Dental, Vision, STD, LTD, FSA, 403B, Paid time off.
    • Belonging to a community where teammates are recognized and celebrated.
    • Working for an agency committed to staff wellness.
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