Director of finance and administration - Acton, United States - Discovery Museum

Discovery Museum Acton, United States

4 weeks ago

Description

Applications will not be accepted through LinkedIn, please see end of job post for how to apply.

Job Title:
Director of Finance and Administration

Reports to:
Chief Executive Officer

Schedule: 40 hours per week

Classification:
Regular employee, salaried, exempt

Salary Range:
$105, ,000
Position Overview

The Director of Finance and Administration is a critical member of the senior leadership team of the Museum and a strategic partner to the CEO.This person provides leadership in developing and implementing appropriate financial and administrative policies and procedures, ensures accurate and timely financial reporting and administrative decisions, and produces performance metrics and statistical trends that support financial and administrative decisions by the governing Board and its committees, the CEO, and other senior officers of the Museum.

They also attend all Board Meetings and retreats, serve as staff liaison to the Board Finance Committee, and sit on the Board Building Committee and People Task Force.

Key Responsibilities
Financial Leadership and Strategy

Prepare and deliver reports required by the Board and its committees, the CEO, and other senior officers of the organization; present useful, timely, and insightful analysis of the Museum's financial position, anticipating challenges and opportunities.

Oversee annual audit and tax filing process.
Ensure timely filing of required government reports and documents (1099's, funding grants, W2's, etc.).
Oversee and uphold the Investment Policy and supporting cash flows.
With the CEO, lead the organization's annual bottom-up budgeting process.
Maintain the museum's banking and investment firm relationships.
Administration and Compliance
Provide supervision and leadership of the Finance and Human Resources Specialist role (payroll, AP, bookkeeping, and related).
Lead the organization's business policies, processes, and practices in compliance with standard accounting practices for nonprofit organizations.

Prepare information to support applications for grant funding and progress reports including the financial management of restricted and/or multi-year funds.

Prepare and complete monthly reconciliations.

Develop and implement an annual workplan for the Finance and Administration team, supporting the successful execution of the Museum's Strategic Plan (currently in development).

Stakeholder Engagement

Serve as chief support and partner to the CEO in their role as Human Resources Officer, including on the development and execution of compensation, benefits, and other personnel investments and improvements.

Serve as the primary contact with the museum's IT, phone, benefits, and insurance consultants.
Oversee an interdepartmental Parties and Rentals team and its related interactions with the Facilities team.
Work with the IT consultant and CEO on IT plans.
Team Leadership and Supervision
Supervise the Finance and Human Resources Specialist and the Parties and Rentals Scheduler.
Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
Supervisory Responsibilities
The Director of Finance and Administration supervises the Finance and Administration Specialist and the Parties and Rentals Scheduler.
Qualifications and Requirements

Experience with QuickBooks or similar software
Minimum of a BA in Accounting, Financial Management, or a related field
Expertise in accounting rules for nonprofit organizations
Demonstrated success working in a senior financial management position for a nonprofit organization with a $2-5MM+ budget
Strong operational experience; 5+ years in a senior management position and commensurate supervisory experience
Demonstrated experience in cash management, financial reporting, and analysis; experience preparing financial statements including cash flow and balance sheet, profit/loss statements, projections, financial and cash flow forecasts, depreciation schedules, and budgets at a project, department and organizational level
Experience working with restricted gifts and grants
Excellent verbal and written communication skills and a demonstrated capacity to mentor and manage other staff and to work in partnership with a dynamic leadership team
Experience working with and maintaining confidential information
Highly organized; able to produce stored information quickly, maintain historical data, and develop shared information tracking systems that support the success of internal project partners
Demonstrated resourcefulness in setting priorities; must be flexible and able to multi-task; have ability to be successful in a fast-paced and dynamic environment while making sound decisions and identifying viable solutions
Proficient in QuickBooks online and Microsoft Office (Word, Excel, Outlook, Teams)
Ability to work collaboratively and productively in an organization that prioritizes Diversity, Equity, Accessibility, and Inclusion and environmentally sustainable operations
All positions at Discovery Museum require a satisfactory Criminal Offender Record Information (CORI) background check (unless eligible for a religious or medical exemption)

before beginning employment.
Physical Demands and Work Environment

Typical office environment with standard equipment and tasks. Position is mostly stationary and will require frequent operation of a computer and other office productivity equipment.
Must be able to occasionally lift up to 25 pounds and occasionally ascend/descend stairs.

Benefits

In addition to a creative, fun, and flexible work environment, Discovery Museum offers paid vacation, sick, and holiday time for this full-time position as well as free or discounted admission to more than 1,000 museums and cultural institutions and a variety of discounts on museum programs, memberships, and museum store items.

About Discovery Museum
Discovery Museum is a hands-on museum that blends science, nature, and play, inspiring families to explore and learn together.

Our mission is to spark delight in learning by igniting curiosity and creativity in children and adults, as they discover together the joys of science, nature, and play.

As an organization, we strive to broadly reflect the communities we wish to serve, both in visitors to our campus and our own staff, volunteers, and board members.

We are proud to be an Equal Opportunity Employer and are committed to providing a welcoming and inclusive space for all.

We believe that a diversity of thoughts, experiences, backgrounds, personalities, and identities helps us think bigger and better, and enables us to reach our goals more effectively.

We are committed to building a diverse staff and encourage individuals from all backgrounds to apply.
To Apply
Interested candidates please send a cover letter and resume to Marie Beam, Chief Executive Officer, at

If you require reasonable accommodation in interviewing, completing any pre-employment requirements, or otherwise participating in the employee selection process, please likewise direct your inquiries to Marie Beam at .

We respectfully request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.
Updated April 2024

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