Administrative Assistant - Long Island, United States - Rite Med Group

Rite Med Group

Verified Company

Long Island, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

We are currently seeking a highly organized and detail-oriented
Administrative Assistant to join our team. This position is a
Full-Time position near Long Island, NY.

Responsibilities include:

Assist with scheduling of monthly inspections for multiple facilities
General administrative work for the department
Weekly reporting summaries
Track invoices and payments via check request for department
Status tracking and pending and new projects within the department
Preparation and tracking of all service, repair and construction agreements
Work closely with Director and facilities management team to coordinate inhouse repairs, renovations and inspection etc.
Contact vendors and subcontractors for various project repair quotes. Research specification projects, obtain lowest quotes
Follow up with vendors to ensure work orders have been completed per scope
Coordinate internal and external meetings, provide calendar management, conference calls and appointment scheduling
Organization of digital and physical files via Dropbox

Requirements:

High school diploma or equivalent; associate's degree preferred
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Strong problemsolving, workload management, and organizational skills with limited supervision
Professional, selfmotivated, team player with strong collaboration skills

Pay:
$55, $65,000.00 per year

Benefits: