Administrative Functional Support - Boston, United States - ComTec Consultant

ComTec Consultant
ComTec Consultant
Verified Company
Boston, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Position:
Administrative Funct. Support IV

Location: 800 Boylston St Boston, MA 2199

Duration: 6 Months


Job Description:


The Commercial Site Administrator manages typical finance administrative tasks on a construction site and reports functionally to the Commercial Site Management and disciplinary to the Operations Manager in the back-office.


Dimension of function:


Supporting the Commercial Site Manager to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.


Areas of Responsibility:

  • Procurement
  • Support the Purchase Order (PO) process to raise PO requisitions send
POs to suppliers, monitor and ensure adherence to purchasing processes. Ensure Short

Order process executed on-site including raising, filing and monitoring of all short orders.

Check validity of supplier invoicing and ensure correct posting against PO's and act as

contact person for suppliers for invoices and payments.

  • Cost Controlling
  • Support the Commercial Site Manager with the input on site purchases
to improve cost controlling and forecast quality

  • Asset Management
  • Ensure Site inventory in place and is monitored: to setup and
maintain assets log and carry out regular inventory checks

  • Commercial Documentation ensure site inventories, purchases, assets and equipment
are tracked, monitored and logged. To support on ad hoc admin tasks


Competencies:

  • Business Administration and Finance
  • Purchase Ordering, Invoices, cost controlling and
analysis.

  • Advanced communication skills in multicultural environments.
  • English language proficiency.


  • Advanced IT Skills

  • MS Outlook, Office 365 (Excel, Word, OneDrive).
  • Team player.
  • Selfmotivated and trustworthy.
  • Quality Oriented
  • SAP
  • Knowledge and interest in industry wind turbine industry, construction projects.
  • Safety awareness
  • Analysis/statistics
*OSHA10 or Equivalent


Qualifications:

Professional:

  • Proven experience as office / business administrator, assistant or relevant role.
Qualifications in Finance and Business Administration studies will be an

advantage.


Job Type:
Contract


Pay:
$ $45.00 per hour

Expected hours: 40 per week


Schedule:

  • 8 hour shift

Experience:


  • Business Administration and Finance: 6 years (preferred)
  • SAP: 5 years (preferred)

Work Location:
On the road
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