INTERNATIONAL SCHOLAR ADMINISTRATOR International Students and Scholars Office Scholars Services - Boston, United States - Boston University

Description

• Assist scholar services team with immigration sponsorship and processing for a diverse international scholar and employee population.
• Assist in onboarding new scholars and employees through immigration clearance and case-related communication to stakeholders.
• Review and evaluate intake requests for sponsorship.
• Create and maintain immigration records in several databases and systems. Assist with Form I-9 completion for new employees.
• Ensure timely progression through complicated immigration processes and filings with various government agencies.
• Conduct audits of immigration status expiration dates and remind departments and scholars to initiate timely extension processing.
• Provide administrative support to the international student team and the management team.

KEY RESPONSIBILITIES / ESSENTIAL FUNCTIONS & % of TIME

30% - Provide support for the immigration clearance for new and continuing scholars and employees:

• Assist scholar services team with onboarding and extensions.
• Review employment eligibility to determine if status is valid for specified employment according to US federal regulations.
• Update ISSO records and notify associated BU departments related to immigration clearance and/or subsequent changes and extensions throughout the duration of the BU employment or activity.
• Conduct weekly and monthly audits to identify scholars with upcoming immigration status expiration dates and manage notifications to departments, scholars and employees.
• Monitor inquiries from international scholars and host departments via the scholar services email account.

20% - Assist scholar services team related to the processing of employment-based nonimmigrant applications for temporary workers:

• Draft labor condition applications and required posting notices for review.
• Submit and track progress of labor condition applications to Department of Labor.
• Draft required USCIS forms for review.
• Compile and submit completed petitions to USCIS and upload to file.
• Conduct periodic audits of mandated public access files.
• Withdraw records at the end of employment or change of status.
• Update and track important deadlines related to pending applications.
• Prepare H packets required for new H-1B orientation and send associated notifications to hiring departments, scholars and employee.

20% - Assist scholar services team with J-1 Exchange Visitor processing:

• Complete preliminary evaluation of immigration processing requests and draft profile creation for advisor review.
• Prepare informational packets that include completed immigration forms, provide appropriate follow-up instructions and pre-arrival information to department contacts and prospective scholars as needed.
• Validate J-1 scholars arrival to SEVIS via electronic reporting and monitor the collection and follow-up to scholars related to mandatory federal health insurance requirements and/or other required paperwork.
• Assist with updates and improvements to J-1 orientation program and provide J-1 scholar orientation presentation as needed.

20% - Support administrative efforts of other ISSO teams (leadership, student team, admissions, systems):

• Assist with customer service duties at ISSO front desk and phone coverage as needed.
• Assist with new student check-in programming and processing.
• Perform other relevant administrative duties and/or project work as assigned.

10% - Oversee timely movement of all related forms, paperwork and correspondence to all systems and electronic document library:

• Train and supervise student worker to ensure that all information is properly uploaded and indexed.
• Create training materials for student workers and update as needed.

Required Skills

A cover letter is required for consideration.

• Requires a Bachelor's degree (or the equivalent) in international relations, communication or related field and 3-5 years of experience; preferably one year of administrative experience in international education or a directly related field.
• Requires strong organizational and administrative skills to perform duties similar to that of an immigration paralegal professional.
• Requires ability to maintain detailed and accurate immigration systems and records.
• Requires strong communication skills to communicate with scholars and host departments about status of pending cases.
• Requires the ability to work effectively in a team setting.
• All information (written, verbal, electronic, etc.) that an employee encounters while working at Boston University is considered confidential.
• Will be exposed to and required to deal with highly confidential and sensitive material.
• Must adhere to Boston University compliance policy, department guidelines, policies and all applicable laws and regulations at all times.
• Essential functions occur simultaneously, therefore, the employee must be able to appropriately handle each essential function, prioritize them and seek assistance when necessary. These functions need to be performed on a consistent and regular basis, using good judgment.
• Ability to learn and apply Boston University policies consistently, seeking out guidance when necessary, is required.

THIS DESCRIPTION IS NOT INTENDED TO BE A COMPLETE STATEMENT OF JOB CONTENT, BUT RATHER TO SERVE AS A GENERAL GUIDE TO THE ESSENTIAL FUNCTIONS OF THE POSITION. BOSTON UNIVERSITY RETAINS THE DISCRETION TO ADD TO OR CHANGE THE DUTIES OF THE POSITION AT ANY TIME.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. _

Required Experience

Qualifications:
A cover letter is required for consideration.

• Requires a Bachelor's degree (or the equivalent) in international relations, communication or related field and 3-5 years of experience; preferably one year of administrative experience in international education or a directly related field.
• Requires strong organizational and administrative skills to perform duties similar to that of an immigration paralegal professional.
• Requires ability to maintain detailed and accurate immigration systems and records.
• Requires strong communication skills to communicate with scholars and host departments about status of pending cases.
• Requires the ability to work effectively in a team setting.
• All information (written, verbal, electronic, etc.) that an employee encounters while working at Boston University is considered confidential.
• Will be exposed to and required to deal with highly confidential and sensitive material.
• Must adhere to Boston University compliance policy, department guidelines, policies and all applicable laws and regulations at all times.
• Essential functions occur simultaneously, therefore, the employee must be able to appropriately handle each essential function, prioritize them and seek assistance when necessary. These functions need to be performed on a consistent and regular basis, using good judgment.
• Ability to learn and apply Boston University policies consistently, seeking out guidance when necessary, is required.

THIS DESCRIPTION IS NOT INTENDED TO BE A COMPLETE STATEMENT OF JOB CONTENT, BUT RATHER TO SERVE AS A GENERAL GUIDE TO THE ESSENTIAL FUNCTIONS OF THE POSITION. BOSTON UNIVERSITY RETAINS THE DISCRETION TO ADD TO OR CHANGE THE DUTIES OF THE POSITION AT ANY TIME.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. _