Executive Assistant, Games - Glendale, United States - Disney

Disney
Disney
Verified Company
Glendale, United States

4 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Executive Assistant, Disney Games


Job ID

Location

  • Glendale, California, United States

Business
Consumer Products Games & Publishing


Date posted
May 24, 2024


Job Summary:


About the Role & Team:

Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? Do you have passion for video games? If so, then the Executive Assistant position in Disney Games at The Walt Disney Company might be right for you

This position supports the Vice President of Marketing and Vice President of Business Development and Licensing for Disney Games.

You would be a key member of a dynamic, fast-paced team and would work with the most creative, resourceful people in the business.


What You Will Do:


  • Thoughtfully manage complex calendars and protect the executives' time through strategic and proactive calendar management and vetting a variety of meeting requests
  • Handle Travel & Entertainment expenses for your team, book travel for your leader and/or team and build travel itineraries
  • Proactively resolve problems and pitch in to help
  • Coordinate onboarding/offboarding of team members
  • Process and track payments to vendors using SAP
  • Plan recognition and team events
  • Order supplies and equipment along with other office management duties like coordinating office space
  • Manage project tracking and followup
  • Prepare reports to be shared with leaders and stakeholders
  • Compose correspondence on behalf of leader
  • Schedule and host Zoom meetings which could include presentation sharing
  • Attend meetings to take notes as well as followup on action items
  • Partner and consult with your leader in high level discussions
  • Prepare professional PowerPoint Decks
  • Research and report out on specific topics as required
  • Manage your executive's Inbox to include composing correspondence on behalf of Executive, maintaining the utmost discretion with highly confidential correspondence and information
  • Work closely with the Executive on activities, projects, meetings, event planning and office logistics

Required Qualifications & Skills:


  • A minimum of 5+ years of experience supporting business executives in large organizations in an administrative role
  • Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
  • Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel
  • Generally tech savvy and willing to learn new skills
  • Professional and highly discreet while maintaining absolute confidentiality
  • Ability to be proactive, resourceful, flexible, and responsible
  • Ability to take initiative and anticipate needs
  • Extremely well organized and attentive to detail

Preferred Qualifications:


  • Prior experience supporting at the VP level
  • Good knowledge of games and the gaming industry
  • Experience working in a large publicly traded company

Education:


  • Required: High School Diploma
  • Preferred: Bachelor's Degree

Leveling Up Classic Stories Through the Magic of Gameplay:

The Disney Games team is made up of creative thinkers who partner with developers across the globe to help empower and build the next generation of Disney and Pixar games and experiences.

Part of the team working with these developers to create games infused with Disney magic is Erin, a Manager of Game Design and Narrative for Walt Disney Games.


Meet the Disney Cast Member Who Helps Create Happiness with Books:
"I feel like the most rewarding part of my role is that because I work on the global scale, I'm exposed to multiple, rich cultures and heritages around the world. And I have the opportunity to work with some of the best professionals in the publishing industry," shared Publishing Lead, Andrew.


Pinning the Pixie Dust:

Discover A Pin-spiring Disney Journey:

Pin trading has become a beloved family tradition at Disney Parks globally, and behind the shiny pin boards, there is a team of talented designers who bring that magic to life.

One of those designers is Jes, Product Design Manager for the Disney Pin Trading Center of Excellence.
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