Administrative Aide - Phoenix, United States - City of Phoenix

City of Phoenix

Verified Company

Phoenix, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job ID
5434- Location
Professional & Supervisory

Full/Part Time

Full-Time

Regular/Temporary

Regular

ABOUT THIS POSITION:

The Law Department is comprised of the City Attorney's Office, which handles representing the City in civil matters, and the City Prosecutor's Office, which handles the prosecution of misdemeanor crimes committed in Phoenix.

Currently, the Prosecutor's Office is seeking an Administrative Aide to provide administrative support in the Diversion Unit of the Appeals and Community Prosecution Bureau.

The Diversion Unit oversees the diversion programs offered to eligible defendants as an alternative to criminal convictions and their consequences.

The goal of Diversion is educating, rehabilitating, and preventing the defendant from reoffending, as well as giving the defendant the opportunity to avoid a criminal conviction.

The Diversion Unit administers seven programs provided by contract with community providers.

The essential duties include:

Conducting daily reporting and administrative duties for assigned Diversion programs.
Compiling data and preparing monthly, annual, and special reports through PROSECUTORbyKarpel (PbK).
Processing restitution requests and payments for diversion programs into SAP.
Preparing and processing motions.
Assisting with contract monitoring by observing classes and auditing files.
Creating and maintaining Excel spreadsheets for various projects.
Answering and responding to Diversion program related questions and problems.
Preparing correspondence.
Researching cases for recidivism studies.
Serving as backup and support to Diversion team members.

IDEAL CANDIDATE:

Exhibits basic understanding of accounting principles.
Demonstrates an attention to detail.
Has ability to:
Work independently and meet tight deadlines.
Provide seamless customer service.
Monitor and compare data to determine compliance with prescribed operating standards.
Work in a cubicle environment with noise and frequent interruptions.
Possesses:
Strong computer skills.
Interpretation and decisionmaking skills.
Strong verbal and written communication skills.

SALARY:

Pay Range:
$19.54 to $35.08 per hour.

Hiring Range:
$19.54 to $28.86 per hour.

Pay Range Explanation:

Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS:

A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions,
- for more details: Pension Information

401(a) and 457 plans with employer contributions
Choice of generous medical HMO, PPO, or HSA/HDHP plans
Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
Wellness incentive of up to $720 annually
Dental, vision, and life insurance options
Employer paid longterm disability
Free Bus/light rail pass
Tuition reimbursement program up to $6,500 per year
Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12month period
Federal Student Loan Forgiveness offered through Savi

For more details, visit:
Unit 003 Benefits

MINIMUM QUALIFICATIONS:

Four years of experience performing clerical duties.
OR Bachelor's degree in public or business administration or a related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
The City job description can be found here.

PREFERRED QUALIFICATIONS:

The minimum qualifications listed above, plus:

Degree in a criminal justice program or related field preferred.
Experience with:
Legal terminology and the criminal justice process.
Program procedures and/or program processing.
Data entry and record keeping.
Contract monitoring and compliance.
Compiling, analyzing data, and preparing reports.
SAP invoicing and Payment Control Documents.

RECRUITMENT DATES:

Recruitment closes May 23, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list._ _This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY:

WE ARE HERE TO HELP:

Job interviews may be held by video or audio conference. If you are in need of computer resources,

for free options. Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.
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