Executive Assistant - Bridgewater, United States - BioSpace

BioSpace Bridgewater, United States

4 weeks ago

Description

Job Details

Company Description

Insmed is a global biopharmaceutical company on a mission to transform the lives of patients living with serious and rare diseases. Our most valuable resource is our employees, and everything we do is motivated by a patients-first mentality. We are dedicated to growing our team with talented individuals from around the world who are willing to challenge the status quo, solve problems, and work collaboratively with a sense of urgency and compassion.

Guided by our core values of collaboration, accountability, passion, respect, and integrity, we aim to foster an inclusive, diverse, and flexible work environment, where our employees are recognized for leaning in and rolling up their sleeves. If you share our vision and want to work with the most dedicated people in the biopharma industry, come to Insmed to accelerate your career.

Recognitions

Named Science's Top Employer in 2021, 2022, and 2023

Insmed is dedicated to creating a collaborative environment where our team can thrive. Every day, our employees turn their passion for science and research into innovative solutions for patients. That's why we were named the No. 1 company to work for in the biopharma industry in Science's Top Employers Survey for two years in a row.

A Certified Great Place to Work

We believe our company is truly special, and our employees agree. In July 2023, we became Great Place to Work-certified in the U.S. for the third year in a row. We are also honored to have been listed on the Best Workplaces in BiopharmaTM, Best Workplaces in New YorkTM, and Best Workplaces for MillennialsTM lists.

Overview
The role of the Executive Assistant - Medical Affairs is to provide daily and on-going administrative support to executive staff members as required. This includes the SVP Medical Affairs and the Medical Affairs Leadership Team (MALT) who are their direct reports. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently and proactively with little or no supervision.
Responsibilities
The role of the Executive Assistant - Medical Affairs is to provide daily and on-going administrative support to executive staff members as required. This includes the SVP Medical Affairs and the Medical Affairs Leadership Team (MALT) who are their direct reports. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently and proactively with little or no supervision.Additional representative responsibilities will include, but not necessarily be limited to, the following:

Responsible for managing calendar, scheduling meetings, making travel arrangements, preparing expense reports, take notes and summarize meetings
Serving as an administrator to appropriate Team Channels, uploading files, maintaining them up to date, and keeping the internal stakeholders informed
Main point of contact and coordination for all department Purchase Orders, statements of work, and invoice tracking and following the Procure to Pay process
Responsible for being proactive in identifying needs, gaps, and accordingly making proposals for improvement
Accountable for their attention to detail and timely following-up on assigned tasks
Responsible for coordinating invites, logistics, and execution of Townhalls and other Medical Affairs team engagement events
Support department projects and initiatives,
Developing, formatting, proofreading and upkeep of general Excel files, Word documents and PowerPoint presentations
Coordination with Legal and Compliance on managing Expert Service Agreements and any other Medical Affairs contracts
Accountable for independently coordinating team meetings including logistics, food, travel, and other arrangements
Answer phones and direct all incoming calls to appropriate party promptly, politely, and efficiently
Setting up, maintaining files and general correspondence

Qualifications:

Minimum of a High School Diploma; Bachelor's degree preferred
Minimum of 5 years executive assistant experience specifically supporting senior level management required
Proactive approach to work, striving for solutions and innovation
Highly motivated toward achievement and surpassing set goals
Experience in the Pharma or Biotech industry preferred
Experience supporting simultaneously multiple executives and ability to manage their needs as required
Desire to learn and take on challenging assignments
Ability to exercise discretion in dealing with confidential or sensitive matters
Ability to handle multiple projects simultaneously while remaining flexible to shift priorities quickly
Ability to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism is crucial to this role
Professional etiquette in all aspects of the job
Excellent calendar management skills
Must have excellent communication skills (verbal and written).
Highly organized with a strong attention to detail, clarity, accuracy and conciseness.
Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Must successfully exhibit Insmed's five (5) core corporate competencies of: Accountability, Integrity, Passion, Collaboration and Respect; along with any other position specific competencies.
Individuals must demonstrate the ability to interact appropriately and successfully in a dynamic and culturally diverse workplace.
Handle other responsibilities as assigned

Travel Requirements

Not Applicable

Salary Range
Insmed takes into consideration a combination of candidate's education, training, and experience as well as the position's scope and complexity, the discretion and latitude required in the role, and external market and internal value when determining a salary level for potential new employees.

The base salary range for this job is from $40.38 to $56.28 per year
Compensation & Benefits

We're committed to investing in every team member's total well-being, now and in the future. We offer a competitive total-rewards package to all employees around the world, including:

Flexible approach to where and how we work
Competitive compensation package including bonus.
Stock options and RSU awards
Employee stock purchase plan
401(k) plan with company match
Professional Judgment Vacation Policy
11 paid holidays per year and Winter Break (typically between Christmas and New Year's Day).

ADDITIONAL U.S. BENEFITS:

Medical, dental, and vision plans
Company-provided short- and long-term disability plans
Company-provided life insurance
Unique offerings of pet, legal, and supplemental life insurance
Flexible spending accounts for medical and dependent care
Accident and Hospital Indemnity plans
Supplemental AD&D
Employee Assistance Program (EAP)
Mental Health on-line digital resource
On-site, no-cost fitness center at our U.S. headquarters
Paid time off to volunteer

Additional Information

Insmed Incorporated is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Unsolicited resumes from agencies should not be forwarded to Insmed. Insmed will not be responsible for any fees arising from the use of resumes through this source. Insmed will only pay a fee to agencies if a formal agreement between Insmed and the agency has been established. The Human Resources department is responsible for all recruitment activities; please contact us directly to be considered for a formal agreement.

Applications are accepted until the position is filled.

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