- Maintain schedule/calendar of key activities for groups for reporting and business critical dates. Prioritize as needed and work with the teams to proactively identify potential needs.
- Review, email / print requests for approval (e
- Manage travel arrangements, expense reports, review expense approvals etc.
- Coordinate all monthly metrics meetings, follow up actions, etc.
- Receive, stamp and log all invoices received on a daily basis, and distribute to appropriate personnel that same day.
- Prepare PowerPoint slide presentations as requested.
- Maintain an organized filing system, triage all telephone inquiries.
- Coordinate internal and external meetings.
- Participate in special projects as requested.
- Take, prepare and distribute well-organized minutes on a timely basis for Team Staff meetings. This includes preparation, maintenance and follow-up of "to do's" and "action items" with deadline dates that result from the meetings.
- Always maintain the highest level of confidentiality as this person will be exposed to sensitive information frequently.
- Exhibit initiative and follow-through to help leadership and the team achieve priorities and results. Identify areas where you can provide assistance and pursue the opportunity to do so.
- Communicate on a timely basis the status of tasks, especially if and when the timely completion of tasks is falling behind.
- Continuous and consistent performance of administrative tasks, including but not limited to, ordering supplies, making photocopies, scanning of documents, preparing expense reports, etc.
- Maintain and be able to access key contracts for the group.
- High school diploma required; Bachelor's Degree preferred
- Minimum of 3 years of experience supporting senior-level executives required
- Previous experience in event planning a plus
- Travel to National & Regional Sales Meetings required
- Support two Executives and will also support members of the commercial and marketing teams
- Ability to handle highly sensitivity information with complete confidentiality
- Strong ability to multi-task projects across groups
- Strong verbal and written communication skills
- Ability to manage expectations and meet deadlines, work beyond normal work hours as needed.
- Willingness to remain in contact after-hours/weekends as necessary. May need to travel to set up meetings or events periodically.
- Ability to engage with internal/external stakeholders to coordinate meetings/travel.
- Experience working on highly confidential projects with appropriate discretion and sensitivity.
- Strong working knowledge of Word, Excel, PowerPoint, Lotus Notes, Outlook, and Visio
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Executive Assistant - Bridgewater, United States - Bausch Health Companies Inc.
Description
Bausch Health is a global company that develops, manufactures, and markets a differentiated product portfolio across multiple high-growth therapeutic areas including Gastroenterology, Generics, Neurology, Ortho Dermatologics, Medical Aesthetics and Dentistry.
We are delivering on our commitments as we build an innovative company dedicated to advancing global health. Each day, Bausch Health products are used by over 150 million people around the world.Our approximately 7,000 employees are united around our mission of improving people's lives with our health care products.
The Executive Assistant's responsibilities will require flexibility, a positive attitude and receptiveness to changing responsibilities, multiple demands and an ability to make effective decisions.
A "teamwork "orientation is essential to provide effective administrative support as well as provide backup support as needed for other executives.
In this role the successful candidate will be responsible, but not limited to, the following:
g:
CAF's, expense approvals, etc.) on a daily basis, and ensure that all requisitions are addressed and vetted in accordance with the company policies / authority matrix.
Requirements:
Benefits package includes a Comprehensive Medical (includes Prescription Drug), Dental, Vision, Health Savings Account with company contribution, Flexible Spending Accounts, 401(k) matching, discretionary time off, paid sick time, tuition reimbursement, parental leave, short-term disability, long-term disability, life insurance, accidental death & dismemberment insurance, paid holidays, Employee Assistance Plan, commuter benefit, recognition awards, voluntary benefits (including Identity Theft, Student Loan and Breast Milk Shipping), employee referral bonuses and employee discounts.
This position may be available in the following location(s): US - Bridgewater, NJ
We thank you in advance for your interest in growing and developing with Bausch Health.
Kindly note that in order for all stakeholders to be successful, we do require a minimum of one year in your current role before applying to another one.
Please ensure you have discussed with your current manager the intent of applying to a new role.Any exception will have to be authorized by your HR Business Partner.
Bausch Health Companies Inc. is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.
We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates collaboration.
If a candidate needs a reasonable accommodation/adjustment due to physical or mental health impairment for any part of the application process, they are encouraged to send their request to or call and let us know the nature of the request and their contact information.
Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms.
