Executive Assistant - Dedham, United States - Authright Inc

Authright Inc Dedham, United States

4 days ago

Technology / Internet

Description

About Us

Authright, established in December 2017, in Massachusetts, is a fast-growing information technology company. Our core businesses are independent research and development of security & protection products and professional IT & Data Services for a variety of customers, ranging from startups to enterprises.

Address: 888 Washington Street, Suite 301, Dedham, MA 02026

Email:

About the job

Full-time Executive Assistant

The Executive Assistant will provide high-level administrative support for our CEO by managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. You'll provide backup support to other administrative support professionals across the HR department and partner on department wide initiatives as needed.

Requirements:

Bachelor's/Master's degree in Business, Accounting, or related field
Prior accounting experience, performing accounts receivable/payable, payroll, and general ledger duties is mandatory
Excellent organizational and time management skills with the ability to prioritize tasks and multitask effectively
Ability to coordinate and manage multiple responsibilities efficiently
Strong verbal and written communication skills
Proficient problem-solving skills and sound decision-making ability, capable of resolving issues independently
Proactive mindset and self-direction
Demonstrated working knowledge of Microsoft suite of Word, Excel, PowerPoint and Outlook (including Google Suite)
Exceptional interpersonal skills, fostering positive relationships, and collaborating effectively with colleagues at all levels

Responsibilities:

Processes all accounts receivable/payable transactions including vendor bills and credit card charges, ensuring the accuracy of each bill and proper classification
Manage executive calendars, scheduling appointments, meetings, and travel arrangements
Coordinate and prepare materials for meetings, including agendas, presentations, and reports
Screen and prioritize incoming calls, emails, and other correspondence for the executives
Performs accounts receivable duties by accurate posting and classification of the daily receivable transactions, preparing deposit slips when needed, and maintaining accurate and comprehensive records of transactions
Processes payroll. This includes maintaining employee records, processing vacation and PTO requests, calculation of hours, and administering all reimbursements and
Serve as a liaison between the executives and internal/external stakeholders, including clients, vendors, and staff
Handle confidential information with discretion and maintain confidentiality at all times
Assist with other tasks as assigned by the executives

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