Executive Administrative Assistant - Hudson - Entwistle Co

    Entwistle Co
    Entwistle Co Hudson

    5 days ago

    Description

    Job Type
    Full-time
    Description
    Job Overview
    The Entwistle Company is seeking a highly organized and professional Executive Administrative Assistant to support the President and Chief Financial Officer in a fast-paced, regulated defense manufacturing environment. This role is critical to the effectiveness of the executive team and overall operation of the business. The successful candidate will manage complex schedules, coordinate high-level communications, and ensure seamless administrative execution, allowing executive leadership to remain focused on strategic, financial, and operational priorities.
    About The Entwistle Company The Entwistle Company is a trusted manufacturer of mission-critical components and systems, supporting air, land, sea, and space platforms. We serve the U.S. Department of War, prime contractors, and allied customers with a focus on quality, reliability, and performance. We focus on:

    • Delivering high-quality, mission-critical products
    • Supporting national defense and warfighter readiness
    • Continuous improvement through disciplined execution and innovation
    Key Responsibilities:
    Executive Administrative Support
    • Manage complex calendars for the President and CFO, including meetings, travel, and internal reviews
    • Coordinate logistics for meetings, customer visits, audits, and leadership sessions
    • Prepare, format, organize, and distribute executive correspondence, reports, and presentations
    • Track action items, deadlines, and follow ups on behalf of executive leadership
    • Serve as the primary administrative point of contact for executive communications
    Organization & Information Management
    • Maintain organized and secure document control for confidential and sensitive materials
    • Prepare, format, organize, and distribute executive documents, presentations, and reports as directed
    • Manage document routing, version control, and distribution
    • Support executive-level meetings by ensuring materials and logistics are fully prepared
    Travel & Scheduling
    • Arrange executive travel, lodging, itineraries, and related logistics
    • Coordinate schedules with internal teams, customers, and external partners
    • Anticipate conflicts and proactively adjust schedules as needed
    Professional Judgement & Discretion
    • Exercise sound judgment in prioritizing requests and managing competing demands
    • Handle confidential information with discretion and professionalism
    • Serve as a trusted administrative partner to executive leadership
    What We Offer:
    • Competitive compensation based on experience
    • 401(k) with company match
    • Paid time off (PTO)
    • Employer-paid life, short-term, and long-term disability insurance
    • Employer-provided paid family and medical leave
    • Health, dental, and vision insurance
    • Safety shoe and eyewear reimbursement
    • Employee appreciation events
    Requirements
    Qualifications:
    • Associate's or Bachelor's degree in Business Administration or related field preferred
    • 5+ years of experience providing administrative support to senior executives
    • Experience supporting multiple executives simultaneously strongly preferred
    • Prior exposure to manufacturing, defense, or regulated environments is a plus
    • Strong proficiency in Microsoft Office (Outlook, Work, Excel, PowerPoint)
    • Highly organized with strong attention to detail
    • Excellent communication and time management skills
    • Professional demeanor with the ability to handle sensitive information
    Related Military Job Codes:We value military experience and recognize transferable skills. Candidates with the following military job codes or similar may have relevant experience for this position:
    • Army MOS: 42A - Human Resources Specialist
    • Navy NEC: YN - Yeoman
    • Air Force AFSC: 8A200 - Executive Assistant
    • Marine Corps MOS: Administrative Specialist
    Salary Description

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