Budget Administrative Assistant - Washington, United States - Breakforth Solutions Inc

Breakforth Solutions Inc
Breakforth Solutions Inc
Verified Company
Washington, United States

1 month ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Position Information:


Essential Functions:


Executive Support:

Provide comprehensive administrative support to the Chief Financial Office, including calendar management, travel arrangements, meeting coordination, and handling correspondence.


Project Coordination:

Assist in coordinating projects and initiatives led by the CFO, tracking project statuses, deadlines, and milestones, and ensuring timely follow-ups and updates.


Task Management:

Track the status of tasks assigned to the CFO and other senior executives, prioritize action items, and provide appropriate follow-ups to ensure completion within deadlines.


Administrative Tasks:

Perform various administrative tasks and projects tailored to the needs of a senior executive audience, such as drafting correspondence, preparing presentations, and organizing documents.


Budget Process Support:

Provide support during the government budget process, including gathering and organizing relevant financial data, preparing budget-related documents, drafting Standard Operating Procedures (SOPs), reviewing Legislative Memorandum Referrals (LMR) requests, and assisting in budget planning and analysis.


Communication:

Serve as a point of contact for internal and external stakeholders, facilitating communication between the CFO's office and other departments, agencies, and partners.


Confidentiality:
Handle sensitive and confidential information with discretion and professionalism, ensuring compliance with relevant privacy and security policies.


Qualifications

  • Experience as an administrative assistant
  • Working knowledge of the government budget process and familiarity with federal agency operations
  • Knowledge of administrative support and use of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook) to manage administrative tasks and projects
  • Experience supporting senior executives, preferably from a Federal agency
  • Proven ability to coordinate projects, track tasks, and provide followups to ensure timely completion.
  • Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively in a fastpaced environment.
  • A high level of professionalism and communication skills

Education/Skills/Experience Requirements:


  • Minimum of a Bachelor's degree in Business Administration, Public Administration, Finance or a related field
  • Minimum of 2 years of experience as a budget administrative analyst
  • Active public trust clearance or the ability to obtain a public trust clearance
  • Experience developing and maintaining deliverable trackers
  • Experience working with staff writing SOPs
  • Experience drafting of budget preparation guidance and templates.
  • Experience with Federal agency budgetary practices, preferably the Department of Commerce or its component agencies
  • Experience in managing office print production
  • Perform research and datagathering
  • Experience in document control
  • Excellent organizational skills
  • File management proficiency with electronic and paper records
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Strong conceptual skills
  • Strong multitasking skills
  • Strong analytical skills
  • Ability to work independently
  • Strong problemsolving skills
  • Ability to work under pressure
  • Ability to work well in a team environment
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