Facilities Contracts and Projects Coordinator - Scottsdale, United States - City Of Scottsdale Az

Description

Salary:
$61, $89,273.60 AnnuallyLocation : Scottsdale, AZ

Job Type:
Full-Time Regular

Job Number:
FY Division: PUBLIC WORKSDepartment: CONTRACT ADMINISTRATION
Opening Date: 04/18/2024

Closing Date: 5/2/2024 11:59 PM ArizonaIntroductionAdministers, coordinates, and maintains multiple service, commodity, and performance contracts and construction projects for a variety of different City departments and/or divisions.

Work in a small collaborative team environment. This is for the Public Works Assignment , which oversees various public facilities infrastructure improvement projects, and contracted services. May be required to assist with Capital Improvement Projects.
Minimum QualificationsEducation and Experience High school diploma or General Educational Development (GED) equivalent. Three years of experience directly relating to contracts coordination within the scope of assignment.


Preferred:
Two years of experience managing infrastructure and or tenant improvement construction projects. Any equivalent combination of education and/or job-related experience that meets the minimum qualifications may be substituted.

Licensing, Certifications, and Other Requirements Must possess and maintain a valid, unrestricted driver's license with no major citations within the past 39 months prior to the start date.

The Arizona Department of Motor Vehicles requires that out of state driver's licenses must be surrendered within 10 days of relocating to the State of Arizona.

Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Other pertinent licenses and/or certifications may be required of some positions depending on department/section assignment.

Essential FunctionsPerforms duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:
Creates and evaluates Requests for Proposals and Invitations for Bids. Analyzes and reviews design plans, reports and blueprints. Conducts pre-bid, pre-construction, and other meetings throughout the contract process. Meets with City staff to determine project intent and scope of work; establishes project design requirements. Enforces contract specifications to ensure successful outcomes of the contracts. Determines conformance to local, State and Federal rules and regulations, including OSHA standards.

Works with Purchasing on a continual basis from initiation of contracts through the purchasing phase, to the completion of the contract.

Creates scopes of work for Energy Efficiency Upgrade, Architectural and Engineering services contracts and other facilities improvement contracts and projects Administers the selection process for vendors for service contracts, engineers and architects; manages all other processes throughout the duration of each contract.

Administers the selection process for vendors for construction and maintenance projects, engineers and architects; manages all other processes throughout the duration of each project.

Oversees and manages maintenance contracts and construction projects as needed.
Work Environment/Physical DemandsDepending upon the assignment, work may be performed primarily in the field or the office. Inspect construction sites to evaluate work as it progresses.

Lift and transport materials including concrete and asphalt specimens, barricades, maps, blueprints and bid packages weighing up to 50 pounds.

Lift, carry ladders, and climb ladders to access roof and other elevated areas; bend and stretch in order to access various areas of city buildings and sites.

At critical junctures, works outside the boundaries of the normally scheduled work hours/days of the week to ensure proper management of ongoing projects.

Muscular exertion and lifting. Exposure to dust, grease, noise, cramped areas, inclement weather, temperature extremes and unpleasant but not hazardous odors.

Operate standard office equipment including a computer, commercial plotter, telephone, copy and fax machines requiring continuous and repetitive arm, hand, and eye movement.

Travel to/from meetings and various locations.

To view the full job description, work environment and physical demands, click hereBenefits Highlights:

The City of Scottsdale offers a comprehensive benefits package including: 12 Paid Holidays, which includes 1 Floating Holiday Vacation Accrual; starts at 10.3 hours/month Sick Leave Accrual; 8 hours/month Medical (which includes behavioral health coverage), Dental and Vision Benefits City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance Tuition Reimbursement; $2,500/year Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.

29% which includes a Long-Term Disability benefit Supplemental Retirement Plans through Nationwide; 457 Pet Insurance Bilingual pay compensationPlease visit the Benefits Information page for more information

Selection Process:

The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate.

Please complete each section and answer all questions as thoroughly as possible. DO NOT state 'See Resume' in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.

Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview.

Successful candidates will receive a post-offer, pre-employment background screening that may include:Fingerprinting search of the national FBI Database Criminal Background screening Drug Screen 39-Month Motor Vehicle Department Records CheckThe City of Scottsdale reserves the right to change this process at any time, potentially without advance notice

PLEASE NOTE:
Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience

EQUAL EMPLOYMENT OPPORTUNITY:

It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, or disability.

When advised, reasonable accommodations will be made in order for an 'otherwise qualified applicant' with a disability to participate in any phase of the recruitment process.

Please contact Human Resources to request an accommodation.

Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation.

For TTY users, the Arizona Relay Service may contact HR Receptionist at This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Full-Time Positions:

The City of Scottsdale offers a comprehensive benefit package including vacation, holiday and medical leave as well as insurance for medical, dental, vision, life, short and long term disability insurance.

For a more detailed overview of the employee benefits,Part-Time Positions:
The City of Scottsdale offers paid medical leave for part-time staff.

Commute Solutions ProgramCity of Scottsdale provides free Valley Metro Platinum passes to employees for the bus and light rail systems when commuting; a vanpool subsidy is also available.

Employees can decrease stress, decrease wear & tear on their vehicle, and help the environment all at the same time.

Public Service Loan Forgiveness Program (PSLF).The City of Scottsdale is considered a qualified employer for the Public Service Loan Forgiveness Program (PSLF).

You may find more information about the PSFL program by going to the Federal Student Aid website by clicking01A high school diploma/GED is required for this position.

Do you have a high school diploma / GED? YesNo02Do you have a valid driver's license (not expired or suspended/revoked)? YesNo03Do you have any of the following restrictions on your driver's license? Please note that this does not include vision correction.

Interlock DeviceCourt Mandated Restricted HoursOther Non-Medical Restriction(s)

I have no restrictions on my driver's license04Do you have at least three years of experience directly relating to contracts coordination within the scope of assignment (Public Works)? Note:
This experience must be listed in your application to be considered. YesNo05This position will require a flex-schedule of four, 10-hour shifts weekly with either Mondays or Fridays as scheduled off-days.

Occasional schedule changes on nights and weekends, if needed, when contractors are working off hours and will require an occasional on-call supervisor responsibility.

Are you willing and able to work this kind of schedule? YesNo06What is the extent of your experience in administration of service or construction contracts for a public entity such as local, state, federal government agency or school districts? Please be as thorough as possible.

Do not state 'See resume'.07Provide at least three examples where you prepared a detailed scope of work or specification for a facilities contract such as maintenance service, custodial, energy performance or construction.

Please be as detailed and specific as possible.

Do not state 'See resume'.08Please describe your experience with collaborating with a purchasing department for a public entity where you were held to stringent and specific guidelines for public procurement.

Please explain the experience and what you learned from the experience.

Do not state 'See resume'.09This position requires a minimum of three years of experience directly related to project management and coordination of maintenance and construction contracts for a public entity.

Please describe the types of contracts you were directly responsible for and the approximate number of contracts you would administer per year to help us better understand the extent of your experience.

Do not state 'See resume'.10Please explain your experience with administration and oversight of energy savings performance contracting or similar energy-related retrofit projects where the use of public funding and utility rebates were used.

Do not state 'See resume'.11What is your experience with preparing Request for Proposals (RFP) for detailed solicitations such as service and maintenance contracts or professional services contracts for architectural and engineering services? What benefit did you gather from that process? Do not list 'See resume'.12Please indicate how you learned about this job opportunity with the City of Scottsdale.

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