Part-time Administrative Assistant - Palm Desert, United States - RLR Management Consulting

Description

• Open/close office
• Reception, phone call routing/inquiries and greeting of visitors (vendors, clients, etc.)
• Mail: collect, open, and distribute incoming, post and send outgoing mail, as well as occasional CEO/COO inbox/outbox pickup, delivery
• Maintain electronic document filing
• Maintain company's internal client and project management system (will train)
• MS Office skills: Good to excellent working knowledge
• Transcribe notes and messages accurately
• Maintain/order office supplies (office, kitchen, bathrooms, etc.)
• Maintain company calendar: staff vacations, birthdays, anniversaries, send cards/flowers/gifts, etc.
• Maintain staff contact lists, office calendar, office closure notifications, order/send holiday cards, run errands, order staff business cards, etc.
• Copying, binding of presentations
• Be the backup to the Office Operations Manager
• Perform other tasks as directed

• Proven experience as an Administrative Assistant or similar role
• Strong organizational skills with the ability to prioritize tasks
• Excellent customer service skills
• Knowledge of office management systems and procedures
• Ability to transcribe accurately and efficiently
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• 401(k)

• Monday to Friday
• No weekends