- Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals. Specifically, this role handles key communications across the leadership team (LT) for this executive as well as interactions with other senior executives to ensure disciplined meeting and calendar management.
- Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company's Travel Policy.
- Provides support in arranging meetings including coordinating the agenda, compilation of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel. Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
- Performs general clerical duties including but not limited to emailing, scanning, copying, filing, and data entry; collects and opens mail and/or some email; completes various forms, including purchase requisitions, purchase orders, shipping requests, travel expense reports and requests for payment.
- Contributes to the excellent reputation of the executive's organization and Company through professional, friendly, and respectful interactions internally and externally. Performs other duties as required and/or assigned.
- High School and some college preferred in Business, Communications, or similar fields is ideal.
- 3-5 years of experience in a high-level support role preferred.
- Must have proven ability to be a resourceful problem-solver.
- Experience in coordinating projects.
- Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.
- Strong attention to detail, interpersonal, and communication skills are needed.
- Excellent time management and organizational skills to meet deadlines are needed.
- Experience scheduling travel arrangements and schedule for management.
- 8 hour shift
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Executive Administrative Assistant - Atlanta, GA, United States - eTeam Inc
Description
*NIT1*About the companyeTeam was formed in 1999 with the goal of becoming the company of choice for clients, talent and staffing professionals.
Today, we're one of the fastest-growing global companies and ranked as one of the best companies to work for by Staffing Industry Analysts.
We aspire everyday to do quality work for our clients and help our talent work at some of the most amazing companies.
*Executive Administrative Assistant**Location: Atlanta, GA- Remote - MUST BE LOCAL TO ATLANTA AREA - Mgr said this person will have to work onsite at least 1 day/week and might have to come for meetings occasionally - Person needs to live in Metro Atlanta**7 Months contract**Pay Rate: $45.45/hr on w2*\*Candidates must supply their own laptops\*\\*\*Person needs to have strong *Concur *experience and need to mention that in resume\*\
\*\*This is a high level executive admin position. This position requires collaboration with admin assistants, managing multiple calendars, scheduling meetings with different time zones, using Concur system and previous executive admin experience.
Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required.
In this role you will have the ability to work cross functionally and globally at all levels as you connect with others within the company.
This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality, representing the senior leader's office in the utmost respectful and inclusive way across all levels of the company and with external partners.
What You'll Do for UsSkills:
Microsoft Office (including ability to do basic drafting in Word, Powerpoint, and Excel), Executive support, Database, Expense Reporting, Office Management, Travel Coordination, Grammar, Workflows, Microsoft SharePoint, Payroll, Computer Applications, Data Collection, Purchase Orders, Administrative tasks
Skills:
Administrative Tasks, Computer Applications, Database Entry, Data Collections, English Grammar, Executive Support, Microsoft Office, Office Management, Payroll, Processing Expense Reports, Purchase Orders, SharePoint, Travel Coordination, Workflows
Job Type:
Contract
Pay:
Up to $45.45 per hour
Schedule:
Work Location:
Remote
