Financial Coordinator/Financial Associate - StateCollege, United States - Pennsylvania State University

Description

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Finance Office within the Donald P. Bellisario College of Communications at Penn State is seeking to hire an energetic, motivated, and organized Financial Coordinator (Level 3). This position supports faculty, staff, and students to complete financial and administrative functions in a support role, while providing excellent customer service and problem solving, to ensure continuous flow of operations to support the unit and college's mission to excellence in teaching, research, and service.

Responsibilities: The successful candidate will be responsible for, but not limited to the following:

• Monitor all funds/accounts for overdrafts and expenditure controls; report any issues to Financial Officer and/or Assistant Financial Officer for resolution
• Work closely with Stewardship Coordinator for all programmatic endowments to ensure spending and compliance
• Assist with tracking and monitoring gift income and expenses and annual reconciliation
• Work with Grants and Contracts office, Financial Officer and/or Assistant Financial Officer on post-award informational meetings and budget set-up
• Provide faculty with financial reports for awards, advise on budgets and spending to avoid deficits and promote timely spending. Ensure travel expenses, purchases of supplies/materials and equipment are allowable, allocable, and reasonable. Resolve College's aging and overspent account issues from Research Accounting. Will be assigned to Research Administrator role in SIMBA.
• Coordinate with Assistant Financial Officer to manage effort on Labor Distribution Plans for sponsored awards
• Monitor faculty funding (internal/external); compliance, budgeting, reporting, spending, etc. Update faculty commitment and related spreadsheets.
• Support university and college initiatives and/or special projects as requested
• Advise on policy and procedures – consult with Financial Officer and/or Assistant Financial Officer for resolution
• Process SIMBA documents as requested
• Coordinator Cash operations; deposits, Lion Cash and Credit Card Processing. Responsible for and/or oversee receivable functions, billing and payment processing, collections.
• Assist with travel arrangements and processing as requested
• SAP Concur reports as requested

Computer skills, including MS Office 365 and Outlook, is required. Successful candidates must be highly motivated and exhibit a high degree of customer service and initiative. Excellent organizational, communication, and interpersonal skills are also required. Attention to detail and good judgement are vital, as well as the ability to work within a team environment, manage multiple priorities, and demonstrate a genuine appreciation in working with diverse audiences.

Knowledge of the University's financial and other related policies, procedures, and systems such as SAP Concur (expenses and travel booking system), SIMBA (Financial System)), Shop OnLion (Online shopping portal), WorkDay (HRIS system) is preferred, but not required.

Application: Applications will be reviewed on an on-going basis until this position is filled.

Education and Experience: Typical requirements are an Associate's Degree or higher and 4+ years of related experience, or an equivalent combination of education and experience.

Management is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

This position will require successful completion of standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts, and paid holidays. Please visit for more detailed information.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact

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