Manager Administrative Finance Business - Houston, United States - Texas Southern University

Texas Southern University

Verified Company

Houston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Security Sensitive Position?

Yes
Hours of Work
8:00 AM 5:00 PM M-F
Position Details:
Position Information
Posting Number
TSU203127
Official TSU Title
MANAGER ADMINISTRATIVE FINANCE BUSINESS SERVICES-FACILITIES
Grant Title
N/A
Job Description Summary / TWC Summary
Plans, develops and implements the administrative and financial services for a large division, to include but not limited to financial and human resources management, managing multiple budgets, purchasing and procurement, contract administration, oversight of interdependent college or department business services groups and complex special projects.
Essential Duties Summary
Manages the activities of Facilities. Insures that standard processes and procedures are followed and that financial deliverables meet quality standards for input into universitywide financial systems. Supervises and serves as a resource to the college/department business administrators within Facilities as it relates to daytoday functions.
Participates in strategic and project planning for Facilities. Identifies project stakeholders, defines project goals and objectives, develops project budgets, and action plans. Ensures that all objectives are met and that projects are successfully completed.
Serves as liaison for Facilities to answer direct/indirect inquiries and serves as a point of contact with all departments reporting to the Facilities Administrator.
Serves as the executive support to the Facilities Director, which may include but is not limited to scheduling appointments for the Director as needed. Coordinates and arranges meetings, conferences and committee meetings. Makes complex travel arrangements.
Administers administrative and financial affairs of Facilities to include personnel, procurement, payroll and budgetary information.
Oversees purchasing and procurement activities for the division. Serves as liaison to vendors, and insures timely payments.
Researches and interprets state and university policies and procedures and advises and trains staff as appropriate. Ensures compliance with state, university, and external funding agency guidelines.
Manages multiple division budgets, including supervising annual budget preparation. Monitors department budgets and cost centers and advises the division head. Prepares budget and personnel reports, analyses and projections.
Develops and implements various databases using the BANNER financial system and/or applicable software, in order to capture and track all necessary personnel, payroll and budgetary information for division operations.
Supervises clerical support staff and student workers. Makes recommendations for hiring, personnel and disciplinary actions, and conducts performance appraisals for immediate staff.
Writes, edits, reviews and distributes confidential and complex correspondence, reports, forms, and documents that are sent to internal and external contacts.
Performs other jobrelated duties as assigned.

% FTE

1.0
Hiring Range

- $73, $91,771.00
Education

Bachelor's degree (B.A. or B.S.).
Required Licensing/Certification
None required.
Knowledge, Skills, and Abilities

Knowledge of:

Federal, State, Local, and County laws.
Policies, procedures, and practices.
Complex systems, practices and procedures.
Other jobrelated software and systems.
Accounting and personnel management practices in higher education.

Skill in:

Detail oriented.
Effective customer service.
Problemsolving and decisionmaking.
Multitasking and time management.
Strong analytical.
Jobrelated systems.
Reconciling accounting details.
Organizational.
Both verbal and written communication.

Ability to:

Manage complex and multiple projects and adhere to strict deadlines.
Prepare detailed reports.
Work independently.
Communicate effectively.

Work Experience

More than five (5) to seven (7) years of related experience.
Knowledge of facility operations preferred.
Budgeting and accounting experience preferred.

Working/Environmental Conditions

Routine office environment.
Sitting or standing in one location much of the time.
Some stooping, lifting or carrying objects light weight may be required.
Use of video display terminal.

Desired start date

Position End Date (if temporary)

Posting Detail Information
UA EEO Statement
It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employmentrelated activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and em