Executive Administrator - Gaithersburg, United States - R3 LLC

R3 LLC

Verified Company

Gaithersburg, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

:

Executive **Administrator, Corporate

USA (Hybrid)**As the Executive Administrator for the R3 CEO and COO, you are the touchpoint, handler, and ultimate linchpin for two of the most dynamic and vital driving forces within the company providing a buffer between outside noise and demands that enables their ability to focus on the strategic growth of R3. As the Executive Administrator (EA), you will join a family of hardworking, fun, and dedicated employees at R3, with an organizational culture unlike any other.

Primary responsibilities include:

Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company
Use discretion, confidentiality, and good judgment to handle C-Level matters
Represent the company and the Executive in a positive light through great followthrough skills and sound judgment
Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
Complete adhoc projects as assigned such as company or personal events and/or family needs
Act as the primary point of contact between key executive(s) and leadership, management, employees, clients and other external partners
Managing information flow in a timely and accurate manner
Organize and manage complex personal and work calendars and schedules; resolving any scheduling issues
Draft, review and send communications on behalf of company executive(s)
Organize and prepare for meetings, including gathering documents, presentation development, action items, and attending to logistics of meetings
Own management and leadership action trackers and liaison with action owners to ensure their actions are uptodate and progress is being made, report as appropriate
Ensure daily timekeeping and expenses are entered and managed
Ensure leadership and management weekly, monthly, or quarterly reports are available and presented to executive leadership
Answer and respond to phone calls, communicate messages and information to the executive; respond to requests by gathering and providing information and referring nonroutine calls to the appropriate staff
Coordinate and arrange travel and accommodations arrangements
Maintain various records and documents for company executive(s)
Other duties as assigned

Requirements:

Requirements:

Bachelor's degree in business management, or related field; or 5+ years of relevant work experience providing leadership administrative support.
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Excellent time management skills including flexible availability and hours dependent on needs of business and executive schedules; proven ability to meet deadlines with the ability to function well in a highpaced environment.
Exceptional organizational, documentation, communication, presentation, and relationship management skills; responsive, positive, excellent collaborator, and critical thinker.

Preferred Attributes:

Business sense has a strong business sense and can decipher priorities and make sound judgment calls when needed.
Commitment to excellence perform duties at the highest level possible on a consistent basis.
Excellent communicator able to interact with people of all levels in a confident, professional manner.
Demonstrate ability and temperament to work with sensitive information.
Team player have teamoriented experience and approach.
Service focus dedicated to meeting the expectations of the CEO and COO by maintaining effective relationships with interested parties.
Ability to think outside of the box with a sense of urgency.?
Process improvement experience with industry standards such as ISO and CMMI is a plus.
You understand and acknowledge that R3 may add to, subtract from, or otherwise modify your duties and job title at any time in its sole discretion.? As a member of the R3 team, we would ask for your commitment to deliver outstanding quality and results that exceed client expectations. In addition, we expect your personal accountability in all the products, actions, advice, and results that you provide as a representative of R3. In return, we are committed to providing you with every opportunity to learn, grow and stretch to the highest level of your ability and potential._
R3 maintains a policy of nondiscrimination in employment and complies with and supports all Federal, state, and local laws regarding discrimination in employment. Specifically, R3 does not discriminate in employment opportunities or practices on the basis of race, color, gender, gender identity or expression, personal appearance, religion, political affiliation, national origin, age, citizenship status, sexual orientation, marital status, pregnancy, mental or physical disability, veteran status, unemployment status, medical information, genetic information or any other charact