Office Administrator - Industry, United States - Axiomtek

Axiomtek

Verified Company

Industry, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

JOB BRIEF

ROLE OBJECTIVE

KEY RESPONSIBILITIES include the following. Other duties may be assigned.

Welcoming and assisting office visitors, preparing conference rooms, order catering when requested.
Handling incoming, calls and directing to the appropriate personnel.
Receive, sort, distribute incoming mail and check faxes.
Overseeing office maintenance, repairs, fixed assets, annual fire safety requirements and ensuring a safe and efficient work environment.
Ordering, stocking, and maintaining office and janitorial supplies and equipment.
Manage, maintain and communicate with company's landscapers and janitors.
Oversee and manage conference rooms' bookings to ensure no scheduling conflicts.
Schedule and coordinate building maintenance and repairs with Maintenance Technician.
Inputting and managing data in databases and spreadsheets.
Review receipts for expense reimbursement each pay period through KissFlow.
Overseeing dayto day office operations to ensure everything runs smoothly.
Organize and coordinate company events, meetings and conferences.
Performing any special projects requested by direct supervisors.
Must adhere to Quality Management System and security operating procedures.

QUALIFICATIONS, SKILLS AND PREFERRED ATTRIBUTES:

Associate Degree and/or 35 years related experience and/or training.
Detailoriented, professional and have excellent verbal/written communication skills with strong organizational and time management skills.
Working knowledge in Microsoft Office Suite programs.
Ability to prioritize tasks and handle multiple responsibilities simultaneously.
Professional and friendly demeanor, work well with all levels of the organization.
Ability to maintain confidentiality and handle sensitive information with discretion.
Knowledge of fixed asset and business travel arrangement are a plus.
Bilingual Chinese or Spanish is a plus.

BENEFITS: