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Arlington

    Secretary - High School - Arlington, United States - Arlington Independent School District

    Arlington Independent School District
    Arlington Independent School District Arlington, United States

    1 week ago

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    Description
    Support/Hourly - Position - Secretary - Campus

    Job Number

    Start Date

    Open Date 04/24/2024

    Closing Date

    PRIMARY PURPOSE:
    • To serve as secretary to the building principal and to facilitate the efficient operation of the school office.
    QUALIFICATIONS:

    Minimum Education/Certification:
    • High school diploma or GED from an accredited institution (required)
    Special Knowledge/Skills:
    • General secretarial skills Typing, 60 words per minute
    • Good telephone skills
    • Working knowledge of bookkeeping Computer knowledge/experience
    • Word-processing skills
    • Interpersonal skills
    Minimum Experience:
    • Two years educational secretarial/clerical experience or fifteen hours or more of college business courses
    MAJOR RESPONSIBILITIES AND DUTIES:

    Specific Responsibilities and Duties:
    • Maintains principal's office calendar
    • Schedules appointments for principal
    • Accepts telephone calls and mail for principal
    • Types correspondence, memos, reports, agenda, handbooks, etc
    • Maintains the school bidget
    • Checks and enters on computer
    • Places orders (TMS, work orders, etc)
    • Tracks spending
    • Maintains Budget files
    • Checks balances on accounts for departments
    • Issues Requests for Checks
    • Keeps inventory of office supplies and orders supplies when necessary
    • Maintains office files
    • Attends inservice meetings as requested by the principal and other school district administrators
    • Maintains Board Policy Manual
    • Maintains Personnel Information
    • Collects and files Personal Data Sheets
    • Prepares Teacher Roster
    • Prepares list for Service Awards
    • Serves as building payroll officer
    • Issues paychecks for faculty and staff
    • Processes travel requests and distribute travel reimbursement checks
    • Maintains and processes Saturday School and Tutorial Forms and Paraprofessional Weekly Time Reports
    • Checks eligibility maintains and sends UIL forms for all sports and Academic Contests; assists in ordering letter jackets
    • Sorts and distributes Inter-Office mail
    • (Senior High only) Assists with graduation activities
    • Prepares and types Diploma List for Seniors
    • Checks diplomas when received
    • Adds Award stickers
    • Provides other assistance as needed
    • Administers school insurance
    • Distributes informations
    • Collects requests for insurance
    • Prepares School Accident report, other than sports
    • Prepares Southern Association Report
    • Services as Notary for school
    Shared Responsibilities
    • Assists other office staff (receptionist, registrar, attendance clerk, and bookkeeper) as needed
    • Assists with mail
    • Assists with substitutes as needed
    • Assists in the clinic in emergencies
    • Supervises office aides
    • Key operator for office copy machine
    • Performs other duties as assigned
    SUPERVISORY RESPONSIBILITIES:
    • N/A
    Duty Days 243

    Pay Grade Admin Support 5
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