- Managing the GC's schedule and calendar
- Organizing domestic and international travel for the GC
- Preparing expense reports and inputting into Concur for approval
- Providing executive phone coverage for the GC
- Preparing, formatting, editing, tracking, and proofreading contracts and other legal documents on which the GC is working
- Drafting correspondence, primarily based on templates, past correspondence, or other instructions from the GC
- Preparing PowerPoint presentations for the GC
- Tracking contracts from the intake stage to final execution on a contract database, including use of Docusign
- Assisting business teams with contract review procedures
- Attending to filing and searching of hard and soft copies of legal documents
- Tracking invoices (mostly legal) from the intake stage to final execution on an invoice database
- Preparing PowerPoints and other presentations and materials
- Assisting in the scheduling of Board meetings and preparation of Board meeting agendas, minutes and other materials
- Assisting with corporate and fund regulatory filings in the US and international jurisdictions
- Arranging courier services
- Assisting Legal Team members on ad hoc projects as needed
- Proactively manage multiple calendars requiring extensive internal and external communication
- Frequent interaction with Executive Management
- Coordinate complex international travel
- Compile extensive and frequent expense reports
- Liaise with other departments on the execution of strategic projects
- Approximately 80% support to the General Counsel and 20% to the Global Head of Risk and Compliance.
- BA/BS degree preferred
- Experience and track record of success as the legal administrative assistant supporting attorneys in-house or in private practice a plus, but not required
- Strong work tenure - minimum 7 years of experience
- Must have experience in formatting, editing and typing agreements
- Excellent written English skills, including advanced grammar skills
- Experience working in the financial services a plus
- Must be a U.S citizen or authorized to work in the U.S on a permanent basis
- Highest level Word skills and expertise, including document formatting and redlining required; must be quick and accurate
- Strong Adobe Acrobat skills including the ability to edit and format PDF documents
- Strong Excel and PowerPoint skills preferred
- Strong organizational skills and attention to detail
- Strong aptitude and interest in learning
- Ability to discern and meet aggressive deadlines
- Must be able to anticipate needs and progress independently in completing tasks
- Excellent written and oral communication skills, including oral comprehension skills, and solid interpersonal skills
- Professional phone manner
- Strong ethics and ability to use discretion and maintain confidential information
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Legal & Compliance Administrative Assistant - California, United States - Matthews Asia
4 weeks ago
Description
ROLE AND RESPONSIBILITIES:
We seek a bright, professional, well-organized, resourceful, and detail-oriented individual to support the Company's General Counsel ("GC"), Legal Team and Global Head of Risk & Compliance. Must possess a strong work ethic, calm demeanor, positive attitude, and genuine desire to contribute to and enhance the performance of Matthew's GC, Global Head of Risk & Compliance and the Legal Team. Formal legal education or training not required.
Specific Responsibilities include:
Assisting the General Counsel by:
Enhancing the operation of the Legal Department by:
Assisting the Global Head of Risk Compliance by:
QUALIFICATIONS:
SKILLS/KNOWLEDGE/ABILITIES:
THE COMPANY: Matthews Asia is an independent, privately owned investment manager headquartered in San Francisco with offices in London, Hong Kong and Shanghai. Founded in 1991, the firm specializes in investing in Asia's equity and advisors and retail investors worldwide. A focus on Asia—and providing compelling investment solutions for our clients—is what we believe distinguishes us among investment managers.
Our insights into investment opportunities and risks are backed by proprietary research, a collaborative culture, and over 30 years of experience. Our bottom-up, active investment approach has focused on identifying the most attractive long-term growth opportunities in Asia's diverse markets. As the region's influence and links to the broader global economy have grown, our research capabilities have also expanded to include emerging markets—an asset class that Asia now dominates. Our portfolios typically feature low turnover rates and high active share, with holdings that differ significantly from their benchmarks. Our long-term perspective and culture of independent thinking facilitate our delivery of a consistent and distinctive value proposition to our clients and partners.
Matthews is a leading boutique investment manager with over 30 years of experience investing in global emerging markets. We offer institutions, intermediaries and individuals around the world access to strong investment capabilities that include global Emerging Markets, Asia and China. Our highly regarded expertise – that also includes a focus on Sustainability – enables us to offer a full range of investment solutions in emerging markets for our clients.
Additional information on Matthews Asia and the Matthews Asia Funds can be found at
Matthews International Capital Management, LLC is an equal opportunity employer. The Company does not discriminate on the basis of race, color, religion, religious creed (including religious dress and grooming practices), age, national origin, citizenship, ancestry, political activity or affiliation, marital status, sex, sexual orientation, gender, gender identity, gender expression, physical or mental disability, medical condition as defined under applicable law, genetic information, military or veteran status, pregnancy, childbirth and related medical conditions, taking or requesting statutorily protected leave, or any other characteristic protected by federal, state, or local laws or ordinances.
