Secretary - Salinas, United States - County of Monterey, CA

County of Monterey, CA

Verified Company

Salinas, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Final Filing Date:

Friday, May 3, 2024
Exam# 24/80A31/04JA- The Public Works, Facilities & Parks Department (PWFP) brings together a range of functions to ensure safe building construction, plan for the future needs of the County, manage infrastructure and county facilities, and protect natural resources.

The Monterey County parks system benefits the community by providing a vast assortment of outdoor recreational activities. The diversity and breadth of Monterey County's parks offers something for everyone.

Park sites throughout the County serve residents and visitors by promoting health and wellness, and providing outdoor space to play, exercise and access facilities for self-directed or organized recreation.

The Secretary works under general supervision, performing a variety of clerical and administrative support duties for one or more individuals who are in an administrative, professional-or technical position.

This is the working-level class in the Secretary series.

Positions in this class independently select appropriate methods and procedures in the performance of secretarial duties, requiring knowledge of the office served.

Incumbents are required to develop a variety of work relationships, including contact with the public, other county departments and governmental agencies.

The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular fulltime, parttime, or temporary basis.
Examples of Duties:
May assist in the preparation of departmental agenda items presentation to Board of Supervisors
May take varied dictation involving technical terminology of reports, records and correspondence; transcribes with grammatical corrections and minor editing and revising of copy
Schedules appointments and maintains appointment calendar supervisor
Answers telephone and refers telephone calls; may provide information regarding routine departmental processes and procedures
May take dictation to record substance and final actions of meetings committees or commissions
Types letters, reports, case histories, statistical data and other finished copy from rough drafts, margin notes, general instructions and machine transcript ion; corrects grammar, punctuation and spelling; proofreads copy; may operate a word processing machine or personal computer

To view the complete classification description, please visit the County of Monterey website: Secretary (Download PDF reader).
THE SUCCESSFUL CANDIDATE

Will have a proven track record demonstrating the following knowledge, skills and abilities:

Thorough Knowledge of:

Correct grammar, rules of punctuation and spelling
Proper format for business correspondence and forms

Working Knowledge of:

Office management and organizational methods

Skill and Ability to:

Train subordinate clerical employees in departmental processes and procedures
Review completed staff work of a subordinate clerical employee
Compute arithmetical problems
Type accurately at a speed of 50 words per minute
Operate a variety of office equipment such as a typewriter, calculator, dictaphone and a personal computer
Establish and maintain cooperative working relationships with those contacted in the course of work
Take verbatim dictation during meetings and for the purpose of composing correspondence, memoranda and reports may be required for some positions.

Examples of Experience/Education/Training:

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying.

An example of a way these requirements might be acquired is:

EITHERThree years of progressively responsible clerical experience including some lead worker responsibility, performing some secretarial tasks and relief of some administrative detail.

OROne year of experience in the class of Secretarial Assistant with Monterey County or an equivalent position.

Additional Information:

CONDITIONS OF EMPLOYMENT

The required conditions of employment include, but are not limited to the following:
Possess and maintain a valid California Class C driver's license or the ability to provide suitable transportation that is approved by the appointing authority.
Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.

Benefits:

The County of Monterey offers an excellent benefits package. Please visit our website to view the J Unit Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

Notes:

As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/o