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Beverly Hills

    Front Desk Clerk - Beverly Hills, United States - Concord Companies

    Concord Companies
    Concord Companies Beverly Hills, United States

    1 month ago

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    Description

    Job Description

    Job Description

    Job Overview:

    The Front Desk Clerk plays a key role at Concord. This position's main responsibilities include helping with administrative duties, managing the front desk, and internal expense bill-backs. As a successful Front Desk Clerk, you will demonstrate a professional and friendly personality, with an uncompromising desire to deliver an exceptional customer experience to our team, partners, and visitors. Your role is to help maintain a pleasant work environment, ensure high levels of organizational effectiveness, organize expenses, and help various departments and divisions as needed.

    Responsibilities:

    • Serve as the point person for office manager duties including: Mailing, Supplies, Equipment, Errands, Shopping, Traveling
    • Provide general support to visitors.
    • Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
    • Order office supplies as necessary while overseeing the office budget.
    • Perform receptionist duties: greet visitors, and answer and direct phone calls, and keep kitchen stocked with snacks/drinks.
    • Receive and sort incoming mail and deliveries and manage outgoing mail including daily mail runs.
    • Schedule meetings and appointments.
    • Maintain the office condition.
    • Assist with monthly credit card reconciliations.
    • Assist with reviewing invoices, bills, and payments for internal billbacks.
    • Provide other administrative support as necessary to the Office Manager, including maintaining calendars, doing research, and creating reports.
    • Assist with other Accounting tasks as needed - such as bank runs, or being able to help tenants with basic questions about rent balances.
    • Assist with other projects as needed.

    Job Requirements:

    • Dependability: The job requires being reliable, responsible, dependable, and fulfilling obligations.
    • Initiative: Must be a self-starter and driven.
    • Service-Oriented: Actively seeks opportunity to assist others. Provides the highest level of customer service.
    • Problem Solving: Uses logic and reasoning to identify solutions and seeks alternative solutions, conclusions, or approaches to problems.
    • Communication: Excellent communication and interpersonal skills - both in English and Spanish.
    • Time Management: Excellent time management skills and ability to multi-task and prioritize work.
    • Must be proficient with Microsoft Office and Google products.
    • Proven experience as a Receptionist, Front Desk Manager, Accounting Clerk, or Administrative Assistant is a plus.
    • Hands-on experience with office machines (e.g. telephones and printers)
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