Front Desk Clerk - Beverly Hills, United States - Concord Companies USA

Description

FRONT DESK CLERK

About Concord:

Concord is a well-established and well-recognized full-service real estate firm headquartered in Beverly Hills, CA.

Our services include real estate investment acquisition, commercial real estate and loan brokerage, property and asset management, property leasing, and construction management services.

We are innovative, forward-thinking, and committed to providing our clients with superior service and representation.


Job Overview:

The Front Desk Clerk plays a key role at Concord. This position's main responsibilities include helping with administrative duties, managing the front desk, and internal expense bill-backs.

As a successful Front Desk Clerk, you will demonstrate a professional and friendly personality, with an uncompromising desire to deliver an exceptional customer experience to our team, partners, and visitors.

Your role is to help maintain a pleasant work environment, ensure high levels of organizational effectiveness, organize expenses, and help various departments and divisions as needed.

Responsibilities:

• Serve as the point person for office manager duties including: Mailing, Supplies, Equipment, Errands, Shopping, Traveling
• Provide general support to visitors.
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
• Order office supplies as necessary while overseeing the office budget.
• Perform receptionist duties: greet visitors, and answer and direct phone calls, and keep kitchen stocked with snacks/drinks.
• Receive and sort incoming mail and deliveries and manage outgoing mail including daily mail runs.
• Schedule meetings and appointments.
• Maintain the office condition.
• Assist with monthly credit card reconciliations.
• Assist with reviewing invoices, bills, and payments for internal billbacks.
• Provide other administrative support as necessary to the Office Manager, including maintaining calendars, doing research, and creating reports.
• Assist with other Accounting tasks as needed such as bank runs, or being able to help tenants with basic questions about rent balances.
• Assist with other projects as needed.

Job Requirements:

• Dependability: The job requires being reliable, responsible, dependable, and fulfilling obligations.
• Initiative: Must be a selfstarter and driven.
• Service-Oriented: Actively seeks opportunity to assist others. Provides the highest level of customer service.
• Problem Solving: Uses logic and reasoning to identify solutions and seeks alternative solutions, conclusions, or approaches to problems.
• Communication: Excellent communication and interpersonal skills both in English and Spanish.
• Time Management: Excellent time management skills and ability to multitask and prioritize work.
• Must be proficient with Microsoft Office and Google products.
• Proven experience as a Receptionist, Front Desk Manager, Accounting Clerk, or Administrative Assistant is a plus.
• Handson experience with office machines (e.g. telephones and printers)

Salary and Benefits:

• Job Type
• Full-Time

• Pay

• Negotiable

Benefits:

• Health, Dental, Vision, and Life Insurance
• 401(k) with matching
• Free parking

Pay:
$ $21.50 per hour


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Office: 1 year (preferred)
• Customer service: 1 year (preferred)

Language:

• Spanish (required)

Work Location:
In person