Administrative Service Representative - Orange, United States - MS International, Inc.

MS International, Inc.

Verified Company

Orange, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Summary:

The Accounts Payable Associate is responsible to provide administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Work Hours:
Monday to Friday 09:00 AM to 05:30 PM and occasional saturday.

Compensation:

This hourly, non-exempt position pays from $20 to $23 per hour, with overtime compensated at 1.5 times the base rate.

New hires usually earn between $45,600 and $57,465 annually, or more, depending on experience, overtime hours, and bonuses.

To perform this job successfully, the individual must be able to complete the following essential duties and responsibilities:
Provide administrative support including vendor maintenance, reconciliation of accounts, and resolving vendor queries.
Responsible for maintaining the vendor database.
Understand of the conversion from an invoice to a voucher.
Following terms and deadlines set forth by the department and MSI.
Monitoring vendor account details for non-payments, delayed payments and other irregularities.
Communicating with vendor via phone, mail, or personally
Follow established processes and procedures for petty cash, checks, corporate credit card usage and more.
Investigate and resolve vendor queries.
Process adjustments as necessary.
Responsible for clerical duties, and covering our front desk reception as needed.
Performs additional duties as required and or requested.

Bachelor's degree and/or college coursework preferred.
Two (2) plus years' experience in a professional environment.

OTHER SKILLS and ABILITIES:

Excellent data entry skills with attention to detail and accuracy
Effective verbal, listening and communications skills
Effective organizational, stress and time management skills
Ability to work independently or as a team member
Excellent analytical, problem solving and decision making skills
Knowledge of Accounts Payable
Knowledge of office administration and procedures.
Knowledge of general bookkeeping procedures.

This role has the following physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use their hands to handle objects, tools, or controls; reach with their hands and arms; and communicate verbally.

The employee frequently sits and may occasionally stand or walk.

The employee must occasionally lift, pull and move up to 25 pounds. Specific vision abilities required by this job include close vision.

Benefits:
MSI offers a comprehensive benefits package that includes:
Referral, Holiday, and Annual Bonuses

Annual pay increases

Paid Time Off

Medical, Dental, and Vision Insurance

Company-paid Short Term and Long Term disability;
Company-paid Life Insurance

Tuition Reimbursement

Traditional and Roth 401(k) plans with company matching contributions

Charitable donation matching programs

Free, company-sponsored 1-on-1 tutoring for children/dependents of MSI employees in grades k-12, including free tutoring for SAT and ACT tests.

About MSI:

Founded in 1975, MSI is a leading supplier of flooring tile, countertops, wall and backsplash tile and hardscaping surfaces products in North America.

Headquartered in Orange, California, MSI also maintains over 50 state-of-the-art showroom and distribution centers across the U.S. and Canada.

MSI's product line includes an extensive offering of Granite, Quartz, Porcelain, Luxury Vinyl flooring, Slate, Marble, Travertine, Sandstone, Limestone, Quartzite, onyx, stacked stone and pavers imported from over 36 countries on six continents.

Over the years, MSI has been the recipient of many prestigious awards including:
Top 5 fastest growing companies - OC Business Journal

Supplier Diversity Award - Home Depot

1 Flooring Distributor multiple years in a row - Floor Covering Weekly

Top Workplaces Award winner multiple times - Top Workplaces

MSI Founder named the Entrepreneur of the Year - Ernst and Young

MSI is an equal opportunity employer that celebrates diversity and fosters inclusion and belonging for all employees.

We provide a work environment that allows all employees to do their best work, free from all forms of discrimination.

No employee or applicant will be discriminated against on the basis of race, ethnicity, age, sex, gender identity or expression, sexual orientation, citizenship status, military status, religion, disability status, or any other legally protected group.

MSI provides reasonable accommodations for all employees and applicants. If you believe you require an accommodation, please speak with your recruiter or a member of our HR t