Administrative Manager - Cloverdale, United States - Cloverdale Senior Multipurpose Center

Description

As the Administrative Manager ('AM') at Cloverdale Senior Multipurpose Center ('CSMC'), you will be at the helm of administration operations, providing comprehensive oversight across various domains.

Your responsibilities span administrative leadership alongside the Program Manager ('PM'), financial oversight, staff cultivation, community engagement, fundraising initiatives, marketing strategies, compliance adherence, risk management, and upholding the center's mission.

Reporting directly to the Board of Directors, your role will focus on grant writing and management, fundraising, the CSMC budget, donations, and endowments, with an added emphasis on human resource services to foster a supportive and productive work environment.

• Cultivate and strengthen the CSMC, encouraging engagement and direction.
• Provide leadership, mentorship, and development opportunities with PM to the staff, fostering a highperformance, collaborative culture.
• Review program components with PM, ensuring effective progress tracking and communication of successes.
• Grant writing and management, fundraisers, budget, and endowments

• Serve as an organization's spokesperson, enhancing the center's public image with the PM.
• Develop and maintain key relationships with community stakeholders, including staff, volunteers, sponsors, donors, and partnerships (City) etc.

• Secure resources to guarantee the center's financial health.
• Oversee fiscal operations within approved budgets, ensuring prudent financial management and reporting.

• Lead and innovate in fundraising activities, including grant writing/management and donor engagement.
• Formulate and execute marketing strategies to amplify the center's visibility and support.

• Ensure adherence to all legal and regulatory requirements.
• Manage and mitigate organizational risks effectively.

• Promote and maintain a strong team dynamic through professional development opportunities and HR services to support staff welfare.
• Implement HR strategies that include recruitment, selection, onboarding, training, performance management, employee relations, and retention.
• Ensure compliance with employment laws and organizational policies.
• Develop and maintain a comprehensive HR policy framework that supports the organizational culture and operational needs.
• Encourage staff involvement and leadership development.

• Collaborate with the board and staff to actualize the mission through programmatic excellence and planning preparation.
• Actively enhance the organization's image through community involvement and partnerships.

• Oversee the implementation and management of resources for efficient operations.
• Develop and enforce administrative policies and procedures for daily operations.

• Offer guidance and referrals to Social Service Agencies for members and visitors as necessary.

• Implement operational initiatives in key sectors, focusing on enhancing community involvement and adhering to regulatory standards.
• Manage Payroll operations to ensure timely and accurate compensation.
• Oversee Account Receivable and Accounts Payable to maintain financial health and liquidity.
• Procure and manage Office Supplies to support daytoday operations efficiently.
• Assess and fulfill Research Office Needs, including equipment procurement and contract management.
• Perform additional duties as necessary to support the overarching operation goals.

• Operate in an office environment and transition between program areas.
• Facilitate event preparation as needed, including the ability to lift objects up to 35 pounds.

• Proven experience in leadership and management.
• Planning, financial management, and HR skills
• Exceptional communication, public speaking skills, and solid people skills.
• Experience in engaging with diverse community groups.
• Passion for enhancing the lives of seniors in the community.

• A bachelor's degree in business or a minimum of three years of experience in a related field is required with a success record result.

• The AM is expected to maintain the highest level of confidentiality in all aspects of their role. This includes the protection of sensitive information relating to the center's operations, staff, members, and stakeholders. You are required to adhere strictly to all privacy l