Accounts Payable Manager - New York, United States - Helen Keller International

Helen Keller International

Verified Company

New York, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Helen Keller Intl

JOB ANNOUNCEMENT
Accounts Payable Manager

New York, NY or Washington, DC preferred;
Other locations in the US will be considered.

Guided by the remarkable legacy of its co-founder, Helen Keller, Helen Keller Intl partners with communities striving to overcome longstanding cycles of poverty.

By delivering the essential building blocks of good health, sound nutrition and clear vision, we help millions of people create lasting change in their own lives.

Working in more than 20 countries - across Africa, Asia, Europe and the United States - and together with a global community of supporters, we are ensuring every person has the opportunity - as Helen did - to reach their true potential.

Helen Keller is seeking a Manager to manage Accounts Payable (AP) processes in compliance with internal policies and procedures to advance the mission of Helen Keller.

The Manager will supervise and/or process daily expenditures and act as the key resource for all staff regarding AP policy and procedure.

This position will also be responsible for careful General Ledger analysis and, like all members of the department, will cross-train on and back-up the duties of colleagues.

Functional Relationships

Reporting to the Deputy Controller, the Manager will develop and maintain fruitful, collaborative relationships with staff at all levels and locations within the organization.

The position supervises one professional level staff.

This role will provide one-one-one support to a broad range of colleagues and participate in department teams and working groups to support cross-departmental initiatives.

The Manager will liaise closely with procurement to ensure internal compliance.

Specific Responsibilities

Accounts Payable & General Ledger

Manage AP processes in compliance with internal policies and procedures.

− Review payment requests and supporting documentation for completeness, adherence to donor requirements, and internal guidelines.

− Conduct timely follow up and tracking until payment finalization.

Manage incoming payments requests and assign to self or staff.

− Delegate and supervise the preparation of more straightforward payment requests; review for completeness and provide final sign-off.

− Analyze and process complex payment requests, such as those that require additional journal entries, or payments tied to contract terms or made on behalf of subsidiaries for review and final sign-off by supervisor.

− Input and/or assign input of bills, expense reports, and other journal entries into the accounting system.

− Track contractual terms and disbursements against contractual limits.

− Manage full cycle of corporate credit card accounts: payment, accurate coding, documentation, reconciliation, and clearing from the holding account.

− Manage and analyze the AP aspect of intercompany transactions, journal entries, and reconciliations.

− Recommend improved tools and methods to efficiently process AP.

Disburse AP charges to awards.
Maintain amortization schedules and ensure that scheduled entries reconcile, including but not limited to prepaids and deposits.
Review and analyze general accounts, especially those focused on fringe pool coding.

Staff Management & Development

Directly supervise staff in accordance with the organization's policies and applicable laws. Interview, hire, and train, as needed; plan, assign, and direct work; engage in regular performance conversations; and address complaints and resolve problems, as needed.
Create AP job aids for both finance and nonfinance colleagues.
Train all incoming USbased staff on the proper coding of invoices, expense, and credit card reports. Support training of international colleagues, as needed.

Administrative & Communication

Manage US AP inbox to ensure timely response to all queries and uptodate tracking of all payments from initial payment submission to payment finalization.
Manage creation and maintenance of complete and accurate vendor records and required documentation in AP. Liaise with vendors, as needed, to gather documentation and/or answer their questions.
Manage 1099 filing process: review 1099 data; send to recipients and act as point of contact for 1099 inquiries.
Delegate and review the consolidation and maintenance of all AP and related journal entry files in audit ready status.
Ensure an open line of communication with supervisor for appropriate escalation of actual and potential issues
Crosstrain on and back up the duties of colleagues.

Competencies

Willingness to assume responsibility for high quality performance of the AP function.
Experience managing staff and mentoring colleagues is strongly preferred.
Strong attention to detail with strong quantitative and analytical skills.
Experience working in tandem with the procurement department to adhere to and enforce policies and procedures and ensure audit readiness.
Strong interpersonal, and written and oral English