24-140 Administrative Secretary: Hs Counseling - Hopkinton, United States - Hopkinton Public School District

Hopkinton Public School District

Verified Company

Hopkinton, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

TITLE:
Administrative Secretary: HS Counseling Department

TYPE OF POSITION:
Full-time (1.0), anticipated start date 4/29/2024); salary commensurate with experience (current range $23.64-$32.08/hour)

LOCATION:
High School, Hopkinton, Massachusetts

This is the position of **Administrative Secretary

High School Counseling Department**. The incumbent provides support to the high school counseling staff by coordinating, overseeing and managing an array of ongoing duties and special projects for the Counseling Department Coordinator.

The Administrative Secretary reports to the High School Principal with input from the Counseling Department Coordinator.

DUTIES:

The incumbent provides administrative secretarial support to the High School Counseling Department Coordinator and staff, including, but not limited to the following:_
Prepares and distributes reports, correspondence, and forms, frequently of a confidential nature;
Makes and confirms appointments and meetings as directed, schedules meeting space, and schedules and receives visitors;
Organizes and maintains both electronic and paper files of records and correspondence, including special projects;
Records transfer student credits, and files and maintains complete permanent transcript records;
Assists with scheduling and other special projects, such as AP, PSAT and PLAN test coordination;
Works closely with Data Analyst/Data Manager to track and record data required for the Department of Elementary & Secondary Education reports;
Processes and keeps records of purchase orders and assists with budgeting by tracking expenditures and providing relevant backup information;
Provides public relations support by pleasantly greeting parents and students, assisting new residents with questions pertaining to the high school and community, and registering new students;
Other duties, as assigned.

QUALIFICATIONS:

High school diploma or general education degree (GED), Bachelors degree in a related field preferred;
Skill in operating a personal computer and extensive experience with office software, such as the Microsoft Office suite Power School and Naviance experience a plus;
Ability to communicate clearly and effectively, both orally and in writing;
Ability to independently deal with problems involving abstract variables in various situations;
Such alternatives to the above qualifications as the supervisor(s) may find appropriate and in conformity with state and federal requirements.

Human Resources

Hopkinton Public Schools

89 Hayden Rowe St.

Hopkinton, MA 0174- The Hopkinton Public School System does not discriminate on the basis of raceor traits historically associated with race, color, religion, national origin, age, gender, gender identification, sexual orientation, genetic information, or disability in admission to, access to, employment in, or treatment in its programs and activities.

The Hopkinton Public School district is an equal opportunity employer, committed to diversity in our workplace.

The school systems educational philosophy and personnel goals, including the goal of equal employment opportunity, will be considered in filling all positions.