- Proactively understand terms of agreements (allowable costs, period of performance, reporting, etc.). Based on that understanding, create and communicate project codes and ensure others involved are aware of the requirements.
- Involve necessary personnel (Corps/unit, social services, development, grantors, etc.) to ensure all understand grant terms, information needed, timing, control procedures, etc.
- Monitor and review billings for reimbursement or expenditure of funds received in a timely manner and ensure supporting documentation is uniformly compiled and maintained.
- Assist unit accountant by providing appropriate information to enable proper revenue recognition.
- Verify that sufficient backup information and appropriate, required authorizations have been obtained prior to payment.
- Determine vendor, department and account code numbers to properly record payment of each invoice. Add and update vendor information as needed.
- Confirm duplicate payments of invoices are not made.
- Enter all invoices on a daily basis as received into accounting software in order to record all outstanding payables.
- Correct data entry errors
- Record invoice batch total in cash control log for applicable fund.
- Coordinate with the Finance Director or Assistant Director of Finance to select invoices to be paid based on due dates and cash flow.
- Record check run details in cash control log for applicable fund.
- Assign account code(s) to each receipt item. Label receipt copies with this information.
- Record deposit details in cash control log as deposits are entered.
- Maintain organized filing for all items related to receipts and invoices.
- Reconciling vendor statements monthly. Perform timely follow-up on outstanding items as needed.
- Generate grant budgets in the pre-award phase.
- Generate reports to funders and programs.
- Play a role in the audit and SEFA process.
- All other duties as assigned.
- Associate's degree in accounting; or two (4) years equivalent of bookkeeping experience required.
- Accuracy in data entry is required.
- Must be computer savvy, including working knowledge of Excel and Word; knowledge of accounting software preferred, knowledge of grant reporting platforms is highly desired.
- Previous experience working with federal grants is preferred.
- Must be trustworthy, especially in confidential matters, reliable, efficient, and be highly detail oriented.
- Must have excellent written, oral, and verbal communication skills.
- Must be highly organized and able to handle multiple tasks at once, have the ability to prioritize and complete tasks within major projects to meet proscribed deadlines.
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grant accountant - Pontiac, United States - City of Pontiac
Description
Job Description
Job DescriptionJOB DESCRIPTION
GRANT ACCOUNTANT
SUPERVISION
Supervision Received: This position reports to the Director of Grants and Philanthropy
Supervision Given: None
DESCRIPTION
The Grant Accountant is responsible for working with the unit accountants and Department of Grants & Philanthropy to understand the terms of grant agreements and contracts, to create/use project codes to track expenses, and to prepare the required grant reports. This position is also responsible for cash receipt and disbursement processing.
ESSENTIAL FUNCTIONS
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment of the position:
QUALIFICATIONS
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and stand; must regularly lift and or move items up to 25 pounds, and occasionally lift or move items over 50 pounds; be able to clearly hear constituents when speaking in person or on the telephone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
