Jobs
>
Arlington

    Executive Assistant to Superintendent - Arlington, United States - Arlington Independent School District

    Arlington Independent School District
    Arlington Independent School District Arlington, United States

    4 weeks ago

    Default job background
    Description
    Administration - District Office - Superintendent

    Job Number

    Start Date

    Open Date 04/25/2024

    Closing Date


    ROLE AND PURPOSE:
    Work under minimal supervision and ensure the efficient operation of the Superintendent's office.

    Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

    The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

    The Executive Assistant provides administrative support services to the Superintendent including complex secretarial, clerical, and administrative functions while representing the Superintendent in daily communication, decision making, and problem solving.

    Handle confidential information and engage in frequent contact with all levels of district employees, board members, outside agencies, and the general public.

    Responsible for on-site leadership of clerical employees assigned.


    QUALIFICATIONS:

    Education/Certification:

    • Bachelor's degree required

    Experience:

    • Seven (7) or more years of successful secretarial experience in a school setting or administrative assistant experience in an executive office setting.
    • Office management experience, including supervising other employees, preferred.
    • Proficient in a substantial breadth of general office skills
    • Knowledge of school district organization, operations, and administrative policies preferred.

    Special Knowledge/Skills:

    • Positive interpersonal skills and demeanor
    • Ability to read, write and comprehend instructions, correspondence, and memos.
    • Ability to make independent decisions regarding planning, organizing, and scheduling.
    • Ability to use software to develop spreadsheets, perform data analysis, and perform word processing.
    • Ability to multi-task numerous complex administrative activities.
    • Excellent public relations, organization, oral and written communication, and interpersonal skills.
    • Conflict resolution and de-escalation skills.

    MAJOR RESPONSIBILITIES AND DUTIES:

    I


    ADMINISTRATION AND MANAGEMENT:


    • Work as a collaborative team member in supporting the secretarial and administrative needs of the Superintendent and the Board of Trustees.
    • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Superintendent, some of which may have organizational impact.
    • Provides for distribution of policy and meeting materials, communications assistance, and safe keeping of legal documents.
    • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
    • Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs of the district.
    • Responsible decision making around established parameters.
    • Proactively promote system improvement for efficiency and effectiveness.
    • Build and maintain positive, productive, and professional working relationships across all departments and buildings.
    • Prepare public documents for a variety of audiences and settings.
    • Provide project management and follow-up for strategic initiatives in the Superintendent's office.
    • Place and receive telephone calls, records messages, keeps Superintendent informed of important issues.
    • Provide exceptional customer service.
    • Act as a positive influence on the organizational culture.
    • Assist in the preparation of all communication from the Superintendent's Office to the Board of Trustees.
    • Coordinate with TASB on Board Policy Updates and policy revisions, ensures Policy online and hard copy of manual is updated.
    • Provide a communication link between the Superintendent and the Board of Trustees.
    • Organize, prepare, and post official Board agenda and records for Board meetings and distribute to Board members and others as required.
    • Attend scheduled Board meetings of the Board of Trustees.
    • Record minutes of executive staff and Board meetings as required.
    • Develop and implement the budgets for the Superintendent and Board of Trustees.
    • Comply with policies established by federal and state laws and regulations, and local board policy.
    • Support and be knowledgeable of district strategic plan, policies and procedures.
    • Process all incoming and outgoing mail, including personal email and email of the Superintendent.
    • Serve as a backup to all functions of the Superintendent Support Secretary
    • Perform other duties as assigned.

    II


    SCHOOL/COMMUNITY RELATIONS:


    • Schedule appointments and maintain the Superintendent's calendar
    • Assist with appointments and maintaining of the Board of Trustees calendar.
    • Be knowledgeable of Texas election laws to respond to inquiries about the process of becoming a candidate for the Board of Trustees.
    • Coordinate/help obtain polling locations for Primary and General elections, other than the Board of Trustees elections.
    • Respond to routine inquiries from the public, Board members, staff and refer appropriate inquiries or problems to the appropriate administrator(s).

    III


    OTHER DUTIES:


    • Maintain confidentiality in all matters.
    • Fulfill other tasks and assume additional responsibilities as may be assigned by the Superintendent.

    IV


    SUPERVISORY RESPONSIBILITIES:


    • Supervise other administrative support staff assigned to the Superintendent's office.

    V


    EQUIPMENT & SOFTWARE SKILLS:


    • Personal computer, printer, fax machine, copier, scanner, and calculator.
    • Microsoft Office applications (Word, Outlook, Excel, PowerPoint, One Drive, etc.).
    • Google Suite applications (Docs, G-Mail, Sheets, Slides, Drive, etc.).

    VI


    WORKING CONDITIONS:
    MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL
    FACTORS:

    • Tools/Equipment Used:
    Standard office equipment including computer and peripherals; standard instructional equipment.

    • Posture:
    Moderate standing; occasional kneeling, squatting, bending, and stooping


    • Motion:
    Moderate walking.


    • Lifting:
    Regular light lifting and carrying (less than 15 pounds).

    • Environment:
    Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise.

    • Mental Demands:
    Work with frequent interruptions; maintain emotional control under stress,

    with frequent interruptions.

    Duty Days 243

    Pay Grade Admin/Prof 1
  • Gpac

    Assistant Superintendent

    4 weeks ago

    Gpac Dallas, United States Full time

    COMMERCIAL/MULTIFAMILY CONSTRUCTION ASSISTANT SUPERINTENDENT · A rapidly growing general contractor is looking to add a self driven and talented Assistant Superintendent to their team immediately. Are you a self-motivated construction professional looking for career advancement? ...

  • Balfour Beatty

    Assistant Superintendent

    4 weeks ago

    Balfour Beatty Dallas, United States

    Become Part of Our Team As an industry leader Balfour Beatty offers employees a comprehensive benefits package that includes competitive salaries, comprehensive medical, dental and vision benefits, paid time off and volunteer hours, education assistance and much more including: ...

  • Stonhard

    Assistant Superintendent

    1 week ago

    Stonhard Dallas, United States Full time

    *This is a remote position when not out in the field - must reside in area* · DO YOU WANT TO WORK FOR A REPUTABLE, STABLE COMPANY? STONHARD IS THAT COMPANY · WORK WITH STONHARD IS YEAR ROUND, THIS IS NOT A JOB FOR A SPECIFIC PROJECT, THIS IS AN OPPORTUNITY FOR A LONG TERM CAREER ...

  • Stonhard

    Assistant Superintendent

    3 weeks ago

    Stonhard Dallas, United States

    Job Description · Job Description*This is a remote position when not out in the field - must reside in Dallas/Fort Worth Metroplex* · DO YOU WANT TO WORK FOR A REPUTABLE, STABLE COMPANY? STONHARD IS THAT COMPANY · WORK WITH STONHARD IS YEAR ROUND, THIS IS NOT A JOB FOR A SPECIFIC ...

  • Mackinnon & Partners

    Assistant Superintendent

    4 weeks ago

    Mackinnon & Partners Irving, United States

    Position Overview · Our assistant superintendents assist with on-site field supervision for the project, inspecting construction activities to ensure compliance with established procedures and compliance with project plans, specifications, and shop drawings. They coordinate trade ...

  • Centurion Selection

    Data Center Assistant Superintendent

    1 week ago

    Centurion Selection Dallas, United States

    The Position: · The purpose of this position is to assist in supervising trades on site and ensure their compliance with plans, specs, and safety requirements. The Assistant Superintendent's duty is to help the Superintendent to achieving maximum production in the most efficient ...

  • Planet Forward

    Assistant Superintendent

    3 weeks ago

    Planet Forward Dallas, United States

    We are looking for an Assistant Project Superintendent to join our renowned and rapidly growing client, a General Contractor with a focus in Complex Commercial / Industrial projects. They have won multiple projects in the Dallas - Fort Worth areas within Industrial Warehousing Fa ...

  • ChalkLine Construction

    Assistant Superintendent

    3 weeks ago

    ChalkLine Construction Fort Worth, United States

    **Responsibilities**: · - As an Assistant Superintendent at ChalkLine, you will oversee all aspects of construction projects from start to finish, ensuring that they are completed on time, within budget, and to the highest standards of quality. · - Manage subcontractors, vendors, ...

  • Catholic Diocese Of Fort Worth

    Assistant Superintendent of Catholic Schools

    1 week ago

    Catholic Diocese Of Fort Worth Fort Worth, United States

    Job Description · Job DescriptionPosition: Assistant Superintendent of Catholic Schools · Reports to: Superintendent of Schools · Location: The Catholic Center · 800 West Loop 820 South · Fort Worth, Texas · Advance Your Academic Journey: Assistant Superintendent Opportunity in ...

  • Jobot

    Construction Assistant Superintendent

    3 weeks ago

    Jobot Dallas, TX, United States

    Great opportunity for an Industrial Construction Superintendent · This Jobot Job is hosted by: Come join a growing company as a Construction Superintendent If you are a resident of Texas, and seeking a Construction Superintendent position in the commercial/industrial space this i ...

  • Centurion Selection LLC

    Data Center Assistant Superintendent

    5 days ago

    Centurion Selection LLC Dallas, United States

    The Position: · The purpose of this position is to assist in supervising trades on site and ensure their compliance with plans, specs, and safety requirements. The Assistant Superintendents duty is to help the Superintendent to achieving maximum production in the most efficient ...

  • The Walsh Group

    Construction Assistant Project Superintendent

    3 weeks ago

    The Walsh Group Dallas, United States Paid Work

    Overview · Walsh is currently seeking an Assistant Project Superintendent in our Healthcare Division in Dallas, TX. · Are you someone that will take ownership for ensuring things are handled right? Do you trust your instincts to ensure that a project is carried out safely? Do you ...

  • HITT Contracting Inc.

    Commercial Construction Assistant Superintendent

    2 days ago

    HITT Contracting Inc. Dallas, United States

    Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong a ...

  • Jobot

    Industrial Assistant Construction Superintendent

    1 week ago

    Jobot Dallas, TX, United States

    Great opportunity for an Industrial Construction Superintendent This Jobot Job is hosted by: Jason Wilson · Are you a fit? Easy Apply now by clicking the "Apply" button · and sending us your resume. · Salary: $80,000 - $110,000 per year A bit about us: Come join a growing com ...

  • Jobot

    Industrial Assistant Construction Superintendent

    1 week ago

    Jobot Dallas, United States

    Job Description · Job DescriptionGreat opportunity for an Industrial Construction Superintendent · This Jobot Job is hosted by: Jason Wilson · Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume. · Salary: $80,000 - $110,000 per year · A bit ...

  • Arlington Independent School District

    Secretary - Superintendent Office Support

    4 weeks ago

    Arlington Independent School District Arlington, United States

    Support/Hourly - Position - Secretary - District/Department · Job Number · Start Date · Open Date 04/25/2024 · Closing Date · ROLE AND PURPOSE: · Support the efficient operation of the Superintendent's office and provide clerical services to the Superintendent and the Board ...

  • SPSD Inc

    Construction Project Manager

    4 weeks ago

    SPSD Inc Arlington, United States

    Job Description · Job DescriptionSPSD Project Manager · SPSD's Project Manager plans, directs and coordinates a wide variety of construction projects. They may oversee an entire project or a part of a project often working with owners, engineering, architects and others who are i ...

  • Central Industrial, LLC

    Project Superintendent

    1 week ago

    Central Industrial, LLC Arlington, TX, United States

    :Central Industrial Group (a member of the Tsubaki Group) is the ultimate utility player for the organization. From providing maintenance support for our automotive customers to framing an office, the Central Industrial Group team is built to succeed in rapidly changing environme ...

  • CentiMark Corporation

    Commercial Flooring Careers

    5 days ago

    CentiMark Corporation Arlington, United States

    Job Description · Job DescriptionQuestMark Flooring - Arlington, TX - Full Time · *Salaried and hourly positions available - SIGNING BONUS* · **QuestMark is looking for local experienced employees** · Join our fast-growing service division: * FOREMEN * ESTIMATORS* SUPERINTENDENT ...

  • CentiMark Corporation

    Commercial Flooring Careers

    5 days ago

    CentiMark Corporation Arlington, United States

    Job Description · Job DescriptionQuestMark Flooring - Fort Worth, TX - Full Time · *Salaried and hourly positions available - SIGNING BONUS* · **QuestMark is looking for local experienced employees** · Join our fast-growing service division: * FOREMEN * ESTIMATORS* SUPERINTENDENT ...